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Financial Research Administrator

2 months ago

Palo Alto, California, United States InsideHigherEd Full time
Job Summary

InsideHigherEd is seeking a highly skilled Financial Research Administrator to join our team. As a key member of our research administration department, you will be responsible for overseeing the financial administration of grants and contracts from budget setup through award closeout, ensuring compliance with all Federal, State, University, and sponsor policies, procedures, and rules.

Key Responsibilities
  • Financial Administration: Work closely with the Provost Office and Financial Services to ensure appropriate budget expenditures, reviewing budgets, and ensuring that actual expenditures are charged properly and in accordance with approved budget.
  • Financial Reporting: Prepare and submit interim and final financial reports for sponsors, including cost share reports, analysis of project budgets, expenditures, encumbrances, and receivables.
  • Grant and Contract Closeout: Perform grant and contract close-out function, including revenue/expense analysis, and ensure compliance with private, local, State, and Federal requirements.
  • Journal Entry Transactions: Process all grant-related journal entry transactions, such as cost transfers, cross-campus payments, tuition reimbursement, internal project funding, and others, in coordination with the Director of Financial Services.
  • Benefits Administration: Prepare and process all grant-related journal entry transactions for benefits, such as SURS, Medical/Dental Insurance (CMS), MEDI, and indirect costs.
  • Account Setup: Facilitate the set-up of new accounts with Principal Investigators (PIs).
  • Reimbursement Requests: Monitor all reimbursement requests, P-card purchases, procurements, personnel forms for new hires, and purchase orders related to sponsored projects, checking for availability of funds, reviewing allowability under contract terms and conditions, and screening for correct capital equipment classifications.
  • Billings and Collections: Bill for government, public sector, and private sector grants and contracts, and monitor related collections.
  • Technical Support: Provide technical support for interpretation of regulations and reporting requirements.
  • Post-Award Data: Compile post-award data for OSPR Annual report and year-end reports, including work papers and analysis for auditors.
Requirements
  • Education: Bachelor's degree in business administration, accounting, finance, economics, or a field related to the position.
  • Experience: Three (3) to five (5) years of directly related experience in sponsored research accounting in a university, research foundation, or industry setting.
  • Skills: Proficient experience with Microsoft Word and Excel, proficient experience with computerized accounting systems.
Preferred Qualifications
  • Education: Master's degree in a related field.
  • Certifications: Certified Public Accountant (CPA), Certified FRA/CRA.
  • Experience: Five (5) years of progressive work experience in higher education or possess a strong enthusiasm to learn about higher education.
  • Skills: Strong working knowledge of Microsoft Excel with advanced skills, including extensive work with large data sets and the ability to create Microsoft Excel reports that are dynamic, intuitive, and easily interpretable for a range of user types.