Financial Research Administrator

22 hours ago

Palo Alto, California, United States InsideHigherEd Full time
Job Summary

We are seeking a highly skilled Financial Research Administrator to join our team at Governors State University's Office of Sponsored Programs and Research. As a key member of our team, you will be responsible for overseeing the financial administration of grants and contracts from budget setup through award closeout, ensuring compliance with all Federal, State, University, and sponsor policies, procedures, and rules.

Key Responsibilities
  • Work closely with the Provost Office and Financial Services to provide efficient and effective grant administration support services to the GSU community.
  • Review budgets, including the appropriateness of salary amounts, fringe benefits, and indirect cost rates, and ensure that actual expenditures are charged properly and in accordance with approved budget.
  • Prepare and submit interim and final financial reports for sponsors, including cost share reports.
  • Perform grant and contract close-out function, including revenue/expense analysis.
  • Review and monitor individual grants and related transactions for compliance with private, local, State, and Federal requirements.
  • Process all grant-related journal entry transactions, including cost transfers, cross-campus payments, tuition reimbursement, internal project funding, and others.
  • Prepare and process all grant-related journal entry transactions for benefits, such as SURS, Medical/Dental Insurance (CMS), MEDI, and indirect costs.
  • Facilitate the set-up of new accounts with Principal Investigators (PIs).
  • Monitor all reimbursement requests, P-card purchases, procurements, personnel forms for new hires, and purchase orders related to sponsored projects.
  • Communicate with Principal Investigators (PIs) if alternative funding is required.
  • Bill for government, public sector, and private sector grants and contracts, and monitor related collections.
  • Verify new award/contract information, including funding source and billing information requirements.
  • Provide technical support for interpretation of regulations and reporting requirements.
  • Compile post-award data for OSPR Annual report and year-end reports, including work papers and analysis for auditors.
Requirements
  • Bachelor's degree in business administration, accounting, finance, economics, or a field related to the position.
  • Three to five years of directly related experience in sponsored research accounting in a university, research foundation, or industry setting.
  • Proficient experience with Microsoft Word and Excel.
  • Proficient experience with computerized accounting systems.
Preferred Qualifications
  • Master's degree in a related field.
  • Certified Public Accountant (CPA).
  • Certified FRA/CRA.
  • Five years of progressive work experience in higher education or possess a strong enthusiasm to learn about higher education.
  • Strong working knowledge of Microsoft Excel with advanced skills, including extensive work with large data sets and the ability to create Microsoft Excel reports that are dynamic, intuitive, and easily interpretable for a range of user types.
  • Experienced knowledge of Colleague university accounting and data system.
  • Aptitude for databases, data retrieval, analysis, and reporting with experience extracting and standardizing inconsistent data from disparate data sources and identifying potential cause-effect relationships.
What We Offer

We offer a competitive salary range of $74,000 to $85,000, depending on education and experience. This is a non-unionized position, and salary starts at the base and is determined based on Education and Experience exceeding the minimum qualifications. We also offer an expansive suite of fringe benefits, including various insurance options, paid time off, retirement, and investment options, and tuition waivers.

Illinois residency is required within 180 days of the hire date. Veterans may be eligible to receive additional points on a passing final examination score. To determine eligibility, submit one of the following documents to the Department of Human Resources: Department of Defense – DD214/DD215, National Guard – NGB22 Form, Discharge Orders, or Reserves – DD256 Discharge Certificate.

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