Financial Operations Manager

2 days ago

Tampa, Florida, United States The Sports Facilities Companies Full time

Job Title: Financial Operations Manager

Job Summary:

The Financial Operations Manager is responsible for overseeing all financial functions related to accounts payable, accounts receivable, payroll, and general accounting. This includes maintaining accounting systems, adhering to established policies and procedures, reviewing documentation for appropriate authorization, and providing timely notification of any problems or concerns.

Key Responsibilities:

  • Process payroll through the HRIS platform
  • Perform monthly bookkeeping procedures of facility accounts, including bank and credit card reconciliations and customer billing
  • Create and present weekly and monthly financial reporting to the General Manager
  • Comply with federal, state, and local legal requirements by studying requirements, enforcing adherence to requirements, filing reports, and advising management on needed actions
  • Assist General Manager with budget preparation
  • Paying bills and maintaining ledger
  • Receiving, approving, and/or declining client invoices and processing all facility billing
  • Maintaining financial records, including the General Ledger, journal entries, and adjustments
  • Responsible for monthly reconciliation of accounts
  • Balancing cash drawers and making bank deposits
  • Completing any other special projects and daily assignments as directed by the General Manager

Personnel Duties and Responsibilities:

  • Maintaining and securing personnel files
  • Ensuring HRIS is up to date by entering new hires and terminating team members timely
  • Responding to inquiries from Team Members regarding policies, procedures, and programs
  • Working closely with SFM Human Resources Representative to ensure all personnel, state, and federal guidelines are met

Office Manager Duties and Responsibilities:

  • Responsible for the day-to-day operations of the office
  • Managing administrative staff
  • Maintaining adequate stock of office supplies
  • Interacting with and coordinating personnel in the office
  • Managing inbound/outbound mail, etc.
  • Scheduling business travel for personnel and clients, if necessary
  • Preparing for all administrative meetings, i.e. office, owner, executive meetings, etc.
  • Preparing memos, letters, reports, expense reports, faxing, PowerPoint presentations

Requirements:

  • Bachelor's degree in accounting, business administration, or a minimum of 4 years of experience performing accounting tasks, including accounts payable, accounts receivable, payroll, general ledger, and financial reports
  • Proficient with QuickBooks Online and Microsoft Dynamics
  • Proficient with Outlook, Microsoft Word, Excel, and PowerPoint
  • Experience in the Food Services, Hospitality, or Retail industry a plus
  • Strong professional communication skills, both verbal and written
  • Well-organized and thorough with the ability to multi-task
  • Team approach to task completion
  • Ability to maintain strict confidentiality of client, company, and personnel information
  • Appropriate business acumen while representing the company at all times
  • Ability to operate a calculator, computer, and other general office equipment
  • Knowledge of regulatory requirements of processing payroll accounting transactions and returns
  • Must have excellent interpersonal skills and customer service skills
  • Ability to produce quality work in a fast-moving, deadline-sensitive environment

Working Conditions:

  • Must be able to lift 20 pounds waist high
  • Will be required to sit for long periods of time
  • Facility has intermittent noise

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