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Administrative Support Specialist

2 months ago

Portland, Oregon, United States A.C. Moate Industries, Inc. Full time
Job Overview

Salary: $
A.C. Moate Industries, Inc. is a prominent organization focused on providing exceptional Parking Lot Maintenance services. We are committed to fostering a dynamic work environment characterized by innovation and excellence. We are currently seeking a diligent and detail-oriented Administrative Support Specialist with expertise in job costing to enhance our operations.

Position Summary:
As an Administrative Support Specialist, you will be integral to the seamless functioning of our office activities. Your main duties will encompass administrative assistance, job costing, and various tasks aimed at ensuring operational efficiency.

Core Responsibilities:

  • Conduct general office tasks, including managing phone calls, handling correspondence, and organizing documentation.
  • Support job costing activities, including monitoring and reporting on project financials.
  • Maintain precise records of costs and expenditures across multiple projects.
  • Collaborate with project managers and other departments to ensure the accuracy and timeliness of data.
  • Prepare and present comprehensive cost reports and summaries.
  • Assist in the formulation of budgets and financial projections.
  • Manage invoicing, purchase orders, and related financial documentation.
  • Provide administrative assistance to management and other personnel as required.
  • Ensure the availability of office supplies and the upkeep of equipment.
  • Input and manage data within company databases and systems.
  • Gather data related to parking lots.
  • Create aerial mapping documentation.

Required Qualifications:

  • Demonstrated experience as an office assistant or in a comparable administrative capacity.
  • Familiarity with job costing, budgeting, and financial reporting processes.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and accounting software.
  • Strong organizational and multitasking abilities.
  • Exceptional attention to detail and accuracy.
  • Excellent communication and interpersonal skills.
  • Ability to work autonomously as well as collaboratively.
  • High school diploma or equivalent; additional qualifications in office administration or accounting are advantageous.

Benefits Offered:

  • Competitive salary structure
  • Comprehensive benefits package
  • Opportunities for professional advancement and development
  • A supportive and collaborative workplace culture

A.C. Moate Industries, Inc. is an equal opportunity employer.