Administrative Support Specialist
4 days ago
Job Summary
We are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Harper Associates. As an Executive Assistant, you will provide top-notch administrative support to our CEO, ensuring seamless day-to-day operations.
Key Responsibilities
- Manage and plan daily calendar activities, including scheduling meetings and appointments.
- Provide exceptional email management and calendar request services.
- Book and manage travel arrangements, ensuring timely and efficient travel.
- Submit expenses and receipts to the CFO in a timely manner.
- Arrange meetings and conferences, preparing agendas and minutes as needed.
- Assist the team with printing, scanning, and mailings, ensuring prompt and efficient service.
- Book travel for incoming partners and external clients, ensuring seamless coordination.
- Manage membership dues and subscriptions, ensuring timely payments.
- Prepare high-quality memos, letters, and other required documents, ensuring accuracy and attention to detail.
Requirements
- 5-10+ years of prior administrative/executive assistant experience.
- Personable, positive, and professional representative of the Company.
- Ability to foster, develop, and maintain professional and collaborative working relationships.
- Must be able to get along with others, including peers, supervisors, and outside customers and vendors.
- Must be on time for work each day and have dependable consistent attendance.
- Must have excellent planning, time management, and organizational skills.
- Extremely detail-oriented and proactive.
- Excellent verbal and written business communication skills.
- Ability to succeed in an ever-changing and fast-paced environment.
- Ability to effectively manage multiple, competing priorities under a given timeline.
- Ability to show considerable discretion regarding sensitive and/or confidential information.
- Strong proficiency in MS Outlook, Word, Excel, and PowerPoint.
- Excellent Customer Service Skills and good work ethic a must.
What We Offer
Excellent salary, bonus, and medical benefits.
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