Administrative Support Specialist

4 days ago


Southfield, Michigan, United States Harper Associates Full time

Job Summary

We are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Harper Associates. As an Executive Assistant, you will provide top-notch administrative support to our CEO, ensuring seamless day-to-day operations.

Key Responsibilities

  • Manage and plan daily calendar activities, including scheduling meetings and appointments.
  • Provide exceptional email management and calendar request services.
  • Book and manage travel arrangements, ensuring timely and efficient travel.
  • Submit expenses and receipts to the CFO in a timely manner.
  • Arrange meetings and conferences, preparing agendas and minutes as needed.
  • Assist the team with printing, scanning, and mailings, ensuring prompt and efficient service.
  • Book travel for incoming partners and external clients, ensuring seamless coordination.
  • Manage membership dues and subscriptions, ensuring timely payments.
  • Prepare high-quality memos, letters, and other required documents, ensuring accuracy and attention to detail.

Requirements

  • 5-10+ years of prior administrative/executive assistant experience.
  • Personable, positive, and professional representative of the Company.
  • Ability to foster, develop, and maintain professional and collaborative working relationships.
  • Must be able to get along with others, including peers, supervisors, and outside customers and vendors.
  • Must be on time for work each day and have dependable consistent attendance.
  • Must have excellent planning, time management, and organizational skills.
  • Extremely detail-oriented and proactive.
  • Excellent verbal and written business communication skills.
  • Ability to succeed in an ever-changing and fast-paced environment.
  • Ability to effectively manage multiple, competing priorities under a given timeline.
  • Ability to show considerable discretion regarding sensitive and/or confidential information.
  • Strong proficiency in MS Outlook, Word, Excel, and PowerPoint.
  • Excellent Customer Service Skills and good work ethic a must.

What We Offer

Excellent salary, bonus, and medical benefits.



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