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Administrative Support Specialist

2 months ago

East Hartford, Connecticut, United States United-BIM: Modeling & Coordination Services Full time

Company Overview

United-BIM Inc. is a recognized SBE/MBE firm specializing in Modeling & Coordination Services.

Position Overview

We are seeking an Office Assistant to provide essential support in our administrative operations.

Key Responsibilities

  • Welcome and assist visitors to the office.
  • Serve as the primary contact for client interactions.
  • Manage incoming calls across multiple lines and direct them appropriately.
  • Support the onboarding process for new employees.
  • Oversee the cleanliness and organization of the workspace, coordinating with cleaning personnel.
  • Facilitate project and client coordination.
  • Respond to client inquiries promptly and courteously.
  • Draft and prepare memos, emails, letters, and reports, ensuring timely communication.
  • Manage office supply inventory and procurement.
  • Address questions and requests for information efficiently.
  • Demonstrate proficiency in Microsoft Office, particularly Word, PowerPoint, and Excel.
  • Safeguard confidential information diligently.
  • Sort and distribute incoming mail.

Qualifications

  • A Graduate Degree from an accredited institution.
  • Entry-level candidates or those with up to 2 years of experience are encouraged to apply.
  • Strong verbal and written communication skills, with a keen attention to detail.
  • Ability to assess and enhance operational practices for improved efficiency.
  • Capability to prioritize tasks and manage multiple responsibilities.
  • Detail-oriented with a capacity to thrive in a dynamic office environment.
  • Exceptional organizational skills and a commitment to timely project completion.
  • Sound understanding of business operations.
  • Expertise in the Microsoft Office Suite is essential.

Compensation and Benefits

  • Hourly pay ranging from $17 to $20, based on qualifications.
  • Negotiable salary contingent on experience and skills.
  • Eligible for seven paid holidays, personal days, sick leave, and vacation after an introductory period.
  • Comprehensive medical insurance and 401(k) plan available.

United-BIM Inc. is committed to equal opportunity employment. All applicants will be considered without regard to any protected status.