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Administrative Support Specialist

2 months ago

Fort Rucker, Alabama, United States Equiliem Full time
Administrative Support Specialist

Compensation: $1-22/hour + $4.98 SCA

Schedule: 7 am to 3:45 pm CST, Monday through Friday

Key Responsibilities:

  • Deliver confidential and administrative assistance to the General Manager and team. Proactively organize, attend, and facilitate meetings and conferences.
  • Generate financial, statistical, narrative, and other reports as required. Oversee budget expenditures in accordance with company policies, under the guidance of the General Manager.
  • Manage the Purchase Order System and provide administrative assistance for material procurement.
  • Complete bi-weekly timesheets and submit them to payroll for all full-time and temporary staff.
  • Coordinate routine activities and communications with DPW, government contractors, and other stakeholders as directed. Address telephone inquiries and relay information to field personnel.
  • Oversee the Work Order System. Administer and coordinate the preparation and completion of work orders following established policies and practices.
  • Administer and maintain reports, maps, charts, and records related to operations and maintenance (O&M) capital.
  • Enhance communication effectiveness by actively listening and providing constructive feedback.
  • Perform additional related duties as assigned.
Qualifications:

  • Any combination equivalent to: graduation from high school or GED, plus five (5) or more years of secretarial or administrative experience, with a proven track record of responsible duties. Formal secretarial training or a degree in Secretarial Science and/or CPS designation is preferred.
Skills:

  • Proficient in MS Office Suite, including MS Word, Excel, PowerPoint, and Access.
  • Intermediate computer literacy; adept in internet use, email, word processing, formatting, tables, graphing, presentations, spreadsheets, databases, and multimedia.
  • Promotes the effective use of technology to enhance operations.
  • Ability to work independently; possesses strong administrative and computer skills; excellent interpersonal skills (e.g., tact, diplomacy, cooperation, negotiation); demonstrates high initiative, judgment, and discretion; maintains confidentiality.
  • Capable of proactively identifying solutions both independently and within a team context.
  • Highly organized with the ability to prioritize workload to meet deadlines and avoid oversights.
  • Demonstrates proper grammar, spelling, and punctuation usage.
Knowledge:

  • Comprehensive understanding of company operations, policies, and procedures.
  • Familiarity with advanced secretarial practices and executive protocol.