Accounts Payable Lead/Accountant

2 days ago


San Jose, California, United States San Jose State University Research Foundation Full time
Job Summary

The San Jose State University Research Foundation is seeking a highly skilled and detail-oriented Accounts Payable Lead/Accountant to join our Finance and Accounting Department. As a key member of our team, you will be responsible for processing and coordinating the daily function of the accounts payable department, ensuring accurate and timely payment of vendor invoices, business expense reimbursements, and other financial transactions.

Key Responsibilities
  • Process and verify invoices, payments, and other financial transactions in accordance with established policies and procedures.
  • Collaborate with the AP manager to identify and screen non-resident payees for appropriate tax withholding and reporting.
  • Classify suppliers accurately for 1099 reporting and ensure compliance with federal, state, and sponsor agencies' guidelines.
  • Manage the AP mailbox and assign invoices and statements to the AP team for processing.
  • Provide training and assistance to AP specialists as needed and act as backup for the AP manager.
  • Prepare census reports on a quarterly and annual basis as required by the U.S. Department of Commerce for the Central Office and International House.
  • Review unclaimed property reports with the Finance and Accounting team and submit year-end reports of unclaimed property to the State of California.
  • Administer duties associated with the college work-study program for the Foundation and serve as a liaison between the University and Foundation projects that have work-study allocation.
Requirements
  • Bachelor's degree in accounting, finance, or related discipline preferred.
  • Minimum of five years of accounts payable experience required.
  • One year of experience in a university auxiliary environment or similar environment preferred.
  • Thorough knowledge of applicable accounts payable/general ledger systems and procedures and financial chart of accounts.
  • Ability to perform mathematical computations quickly and accurately.
  • Strong attention to detail and accuracy of information.
  • Proven ability to demonstrate organization, meet tight deadlines, and prioritize workload to achieve results.
  • Knowledge of accounts payable best practices.
  • Solid understanding of 1099 and 1042-S reporting requirements.
  • Solid understanding of sales and use tax applications in accounts payable.
  • Excellent written and verbal communication skills.
  • Ability to work effectively and maintain cooperative working relationships with others.
  • Working knowledge of current computer and office automation equipment.
  • Proficient in MS Office (Word, Excel) and computerized accounting software (preferably experience with Workday).
Benefits

The San Jose State University Research Foundation provides an excellent benefits package to benefited employees, including four company health insurance plans, employer-paid dental and vision, life, AD&D, LTD, and retirement plan options.

Please visit the Benefits & Compensation page on the SJSURF website for more detailed information.



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