Administrative Assistant III

2 days ago


Jacksonville, Florida, United States Olgoonik Corporation Full time
Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant III to join our team at Olgoonik Corporation. The successful candidate will provide administrative support to the Transportation Department and Site Manager, ensuring the smooth operation of our shipping and receiving processes.

Key Responsibilities:
  • Prepare shipping documentation for international and domestic shipments, ensuring accuracy and compliance with regulations.
  • Upload correspondence and shipping documents into our database, maintaining accurate records and tracking information.
  • Maintain departmental funding reports in MS Excel and MS Access formats, providing timely and accurate financial data.
  • Assist management in handling federal contract reporting, ensuring compliance and accuracy.
  • Communicate with vendors to schedule tasks and ensure timely delivery of goods.
  • Use subject-matter knowledge and judgment to complete assignments, selecting from alternative methods and procedures as needed.
  • Assist in a variety of administrative matters, including maintaining financial records, verifying statistical reports, and handling complaints.
  • Choose among widely varying methods and procedures to process complex transactions, selecting or devising steps necessary to complete assignments.

Requirements:
  • High School Diploma
  • Extensive administrative experience

Preferred Qualifications:
  • Advanced Microsoft Office skills, including Access, Excel, Outlook, and Word
  • Proficient written and verbal communication skills
  • Ability to learn database systems

Work Environment:

This is an office-based position with occasional interaction with staff on the warehouse floor. The successful candidate must be able to lift 50lbs on occasion and work in a fast-paced environment.

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