Administrative Coordinator

3 weeks ago

Torrance, California, United States Rowan Appliance Inc Full time

About Rowan Appliance Inc.

We're a fast-growing e-commerce company specializing in innovative home and commercial appliances. Our mission is to merge art, technology, and humanity into everyday appliances, delivering comfort and design to our customers' lives.

Position Overview:

We're seeking a highly organized and proactive Administrative Assistant to provide administrative support to our management team while overseeing key operational duties within finance and HR. In this role, you'll manage the day-to-day administrative functions, acting as a trusted partner to our management team to streamline operations and manage confidential projects.

Key Responsibilities:

  • Team Support:
    • Prepare reports and correspondence on behalf of the leadership team.
    • Organize and manage confidential files and documents, ensuring security and compliance with company policies.
  • Expense & Financial Management:
    • Organize and record company expenses, manage receipts, and prepare detailed reports for cost tracking, budgeting, and tax filing purposes.
    • Provide financial reports by overseeing company expenses, purchase orders, and invoice processing.
  • HR & Compliance Support:
    • Assist with employee onboarding, benefits administration, maintaining employee records, and distributing California-required HR documents.
    • Manage timesheets, PTO tracking, and coordinate employee performance reviews and compliance reports.
    • Act as a liaison between management team and employees for HR matters, ensuring timely and accurate communication of policies and procedures.
  • Operational Support:
    • Coordinate company-wide events or meetings as needed.
    • Assist with vendor management, office supplies, and general office operations.
    • Prepare meeting agendas, take detailed meeting minutes, and follow up on action items to ensure timely completion.

Qualifications:

  • Bachelor's Degree Required: In Business Administration, Accounting, Human Resources, or a related field.
  • Experience: 2+ years of experience in an administrative or management assistant role, preferably with finance, HR, or project management responsibilities.
  • Skills: Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint), experience with financial tracking software (QuickBooks or similar), and familiarity with HR processes.
  • Detail-Oriented & Organized: Excellent time management, multitasking abilities, and attention to detail.
  • Communication & Discretion: Exceptional verbal and written communication skills with the ability to handle confidential information.
  • Problem-Solver: Ability to anticipate needs and solve problems with a proactive approach.

Why Work with Us?

We offer competitive benefits to ensure a healthy work-life balance and professional growth:

  • Competitive Salary: depending on experience.
  • Medical, Dental, and Vision Insurance.
  • 401(k) Plan.
  • Paid Time Off (PTO).
  • Professional Development: Opportunities to grow within the company and expand your skillset.
  • Supportive Work Environment: Be part of a collaborative team with exciting growth potential.

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