Administrative Support Specialist

6 days ago

Rockville, Maryland, United States CMT Full time

About CMT Services, Inc.

CMT Services, Inc. is a dynamic and growing small business supporting Federal, State, and Local government agencies. As a SBA-certified HUBZone, Woman Owned Small Business (WOSB), we deliver quality, professional services to support the missions and strategic business goals of our clients. Leaning on our core values of Integrity & Commitment, CMT's mission is to continue delivering the highest quality services to our customers by applying best practices from our team of Industry experts ensuring not only our customers' success, but the establishment of CMT Services as their Reliable Partner of Choice.

Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. The successful candidate will provide administrative support to our office, ensuring the smooth operation of our daily activities.

Key Responsibilities

  • Migrate digital files from legacy systems to new digital platforms, scan paper files, and ensure their secure destruction.
  • Ensure compliance with established policies and procedures regarding office services, college protocols, and administrative requirements.
  • Provide exceptional customer service, answering phone calls, opening and routing mail, creating correspondence, flyers, letters, syllabi, tests, and reports, proofing and editing documents.
  • Act as the initial point of contact for the office, directing calls and walk-ins to the appropriate staff or departments.
  • Manage and maintain schedules and calendars, ensuring timely and efficient communication.
  • Order and maintain supplies through various vendors, ensuring a well-stocked office environment.
  • Hire, train, and supervise student assistants, providing guidance and support as needed.
  • Maintain manual and/or automated financial, accounting, personnel, and other administrative and management files and records, ensuring confidentiality where appropriate.
  • Attend meetings, take notes, and distribute information as necessary.
  • Perform calculations and data entry, ensuring accuracy and attention to detail.
  • Manage web page administrative areas, creating and maintaining content as required.
  • Design and create graphic organizers and flyers, enhancing our office's visual presence.

Requirements

  • High school diploma or GED.
  • At least one year of progressively responsible experience providing office administrative support involving customer service.
  • Experience using Microsoft Office Suite.
  • Appropriate use of spelling, grammar, writing styles, and formats.
  • Ability to perform basic mathematical computations.
  • Ability to organize work and timely perform assignments.

Work Hours

8 hours per day, 40 hours per week.

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