Administrative Support Specialist
5 days ago
We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at CMT Services, Inc. As an Administrative Support Specialist, you will provide administrative support to our office, ensuring the smooth operation of our daily activities.
Key Responsibilities- Document Management: Maintain and update digital files, scan paper files, and ensure compliance with established policies and procedures.
- Communication: Answer phones, open and route mail, create correspondence, flyers, letters, syllabi, tests, and reports, and proofread and edit documents.
- Scheduling and Calendar Management: Manage and maintain schedules and calendars, ensuring timely appointments and meetings.
- Supply Management: Order and maintain supplies through various vendors, ensuring a well-stocked office.
- Student Assistant Supervision: Hire, train, and supervise student assistants, providing guidance and support as needed.
- Financial and Administrative Record-Keeping: Maintain manual and automated financial, accounting, personnel, and other administrative and management files and records, ensuring confidentiality where appropriate.
- Meeting Support: Attend meetings, take notes, and distribute information as necessary.
- Data Entry and Calculations: Perform calculations and data entry tasks as required.
- Web Page Administration: Manage web page administrative areas, ensuring accuracy and up-to-date information.
- Education: High school diploma or equivalent.
- Experience: At least one year of progressively responsible experience providing office administrative support involving customer service.
- Technical Skills: Proficiency in Microsoft Office Suite and ability to perform basic mathematical computations.
- Soft Skills: Excellent communication and organizational skills, with the ability to work independently and as part of a team.
This is a full-time position, working 8 hours per day, 40 hours per week.
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