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Executive Assistant to the Co-Founders

2 months ago

San Francisco, California, United States Martian Inc Full time
About Martian Inc.

Martian Inc. is a pioneering Deeptech AI research lab backed by $9M in funding from top venture capital firms. Our team consists of multiple professors, serial entrepreneurs, and AI researchers from renowned institutions who have previously built and sold multiple NLP companies.

Our Mission

We aim to revolutionize the AI industry by developing innovative solutions that make it easier for businesses to harness the power of artificial intelligence. Our flagship product, the model router, enables users to find the best AI model for their specific needs, streamlining the process and reducing costs.

Position Overview

We are seeking a highly skilled and versatile Chief of Staff to join our team. This critical role will support our executive leadership and ensure the smooth operation of our fast-paced, innovative environment.

Key Responsibilities:
  • Act as an extension of the co-founders, helping them prioritize tasks and ensure timely completion of all responsibilities
  • Manage and prioritize the founders' schedule, ensuring efficient use of time and resources
  • Prepare briefings for executive meetings, including research on attendees and relevant background information
  • Oversee and coordinate cross-functional projects, ensuring alignment with company goals and timelines
  • Assist in organizing promotional events, AI research dinners, and hackathons
  • Help manage follow-ups with contacts, maintaining detailed records in our CRM system
  • Conduct research on high-value contacts for executive meetings
  • Assist in content creation and marketing initiatives, coordinating with relevant team members
  • Assist in the recruiting process by reaching out to candidates, managing our applicant tracking system, and coordinating with the team and recruiting firms to move candidates through the hiring pipeline
  • Handle miscellaneous operational tasks and respond to inquiries as needed
Qualifications:
  • Bachelor's degree required; advanced degree preferred
  • Ability and willingness to work from our office 5 days a week
  • 4+ years of experience in a fast-paced, high-growth environment, preferably in tech or AI
  • Excellent organizational and project management skills
  • Strong written and verbal communication abilities
  • Proficiency with task management CRM systems
  • Ability to understand and communicate complex technical concepts
  • Demonstrated ability to work effectively with senior executives and cross-functional teams
  • Self-starter with a proactive approach to problem-solving
Preferred Experience / Skills:
  • Former founder or Chief of Staff
  • Understanding of AI and ML concepts
  • Experience in customer-facing roles or sales support
  • Familiarity with content marketing and event planning