Executive Assistant

5 days ago


Aragüés del Puerto, Huesca, United States George Mason University Full time
Job Overview

The Administrative Assistant position at George Mason University is an exciting opportunity for a highly organized and detail-oriented individual to join our team. As an Administrative Assistant, you will provide critical support to the Office of University Counsel, ensuring the smooth operation of the office and maintaining confidentiality of sensitive information.

This role requires a unique blend of administrative and clerical skills, tailored to the legal environment. The successful candidate will be responsible for overseeing the operations of the office, direct interaction or communication with clients, scheduling meetings and calendar management, making travel plans, handling billing, reconciliation of budgets, supply management, and organizing and maintaining physical and electronic filing systems.

About the Position

The Administrative Assistant provides support to the lawyers and legal staff, serving as the primary office administrator. This includes receiving, screening, and redirecting incoming telephone calls, prioritizing with regard to sensitivity of cases and maintaining confidentiality of information. The role also involves coordinating University Counsel's and staff attorney's business affairs within the University community and with external offices.

As an Administrative Assistant, you will maintain University Counsel's and staff attorney's calendars, preparing any necessary documentation and materials for meetings. You will oversee coordination of travel arrangements and complete related reimbursement transactions for the department as needed. Additionally, you will take inventory and purchase supplies for the department, submit and approve purchase requisitions, and maintain and reconcile purchase credit card statements.

Responsibilities
  • Serves as the primary office administrator, maintaining the organization of the office and prioritizing workload as necessary;
  • Receives, screens, and redirects incoming telephone calls to the legal office, prioritizing with regard to sensitivity of cases and maintaining confidentiality of information;
  • Receives, screens, and directs visitors to the conference room or appropriate office for scheduled or unscheduled meetings;
  • Coordinates University Counsel's and staff attorney's business affairs within the University community and with external offices;
  • Maintains University Counsel's and staff attorney's calendars and prepares any necessary documentation and materials for meetings;
  • Oversees coordination of travel arrangements and completes related reimbursement transactions for the department as needed;
  • Takes inventory and purchase supplies for the department as needed;
  • Submits and approves purchase requisitions and maintains and reconciles purchase credit card statements;
  • Reconciles Banner financial activity for department budget according to Policy 2114 to verify that all charges and credits are appropriate;
  • Serves as the department liaison with internal and external offices, including Human Resources, Telecom Admin, Equipment Inventory, Facilities, Mail Services, UPS, and court reporting agencies;
  • Assists in reviewing and evaluating all work-study student applications for hiring; supervises and manages work study students' workload to ensure optimal student work product.
Salary Information

The salary range for this position is estimated to be around $60,000 - $80,000 per year, based on experience and qualifications. However, please note that this figure is subject to change and may not reflect the actual salary offered.


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