Administrative Support Specialist

2 days ago

Lake Zurich, United States Dovenmuehle Mortgage Full time

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant I to provide administrative support to our organization and assigned department(s).

Key Responsibilities:

  • Provide administrative support to the organization and assigned department(s), including maintaining confidential employee information and processing spreadsheets and reports.
  • Support all word processing, faxing, and copying functions, as well as answer telephone calls and act as a liaison between staff level associates and management.
  • Coordinate all employee staff meetings, maintain supplies for the department, and present a positive and professional demeanor.
  • Facilitate and track UPS overnight delivery services, assist with vendor relations, and support assistant managers and supervisors with administrative functions.
  • Successfully complete annual regulatory compliance training and perform all other responsibilities and duties deemed necessary.

Requirements:

  • High school diploma or equivalent, with 1+ years of experience providing administrative support in a fast-paced environment.
  • Strong PC skills, including Microsoft applications, and effective verbal and written communication skills.
  • Ability to handle confidential information with discretion and professionalism, and effectively multi-task and prioritize duties in support of multiple simultaneous projects.
  • Administrative experience in mortgage servicing, banking, or legal environment is preferred.

Work Environment:

The employee must be comfortable in either an on-site office setting or a quiet, designated work-from-home space that is free from distractions and noise. The employee is regularly required to communicate (give/receive) information through multiple methods of communication with clear understanding from others. Must be able to exchange accurate information in these situations.

The employee must be able to remain in a stationary position and or move about the organization or remote office. The employee is frequently required to stand or walk (or otherwise move through the organization); sit; use hands to type, write, handle, or feel and reach. May occasionally climb or balance; stoop, kneel, or crouch; or lift and/or move up to 25 lbs. Employees may be required to type and utilize a computer for long periods of time.

The employee may be required to frequently operate a standard variety of office equipment including computers, calculators, copy machine, computer printer and phones. The noise level, if working on-site, is usually moderate and typical of an office environment.

In accordance with applicable disability laws, Dovenmuehle works with applicants and employees to make reasonable accommodations to the job or work environment when doing so will enable an employee with a qualified disability to satisfactorily perform the essential functions of the job.

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