Senior Administrative Assistant
7 hours ago
We are seeking a highly skilled and detail-oriented Senior Administrative Assistant to join the Andrew & Peggy Cherng Department of Medical Engineering administrative team.
Key Responsibilities- Provide daily administrative support to professors and their research groups.
- Coordinate group meetings and special events, including logistics, lodging, travel, catering, and facilities.
- Manage funding and personnel on IACUC and IRB protocols.
- Coordinate domestic and foreign travel arrangements; provide itineraries; process travel expense reports.
- Assist Grants Manager with the preparation of administrative portions of grant proposals, securing faculty signatures, and tracking grant proposal reporting deadlines.
- Prepare classroom materials and maintain professors' curriculum vitae, publication listings, and websites.
- Bachelor's degree or equivalent experience and at least 5 years of administrative support experience in an academic research setting.
- Excellent and diplomatic communication skills with a good command of grammar and usage.
- Developed sense of tact and discretion, and ability to maintain confidentiality when required.
- Intermediate-level Excel skills.
- Excellent organization skills and highly detail-oriented performance history.
- Proactive work ethic requiring minimal direction to accomplish goals.
- Demonstrated initiative for taking on unfamiliar or additional tasks.
Caltech offers a comprehensive benefits package to eligible employees and their eligible dependents, including competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off, tuition reimbursement, and more.
Caltech is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.
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