Proposal Manager

3 days ago

Arlington, Virginia, United States Arcetyp LLC Full time
Job Description

Arcetyp LLC is a growing small business that provides a broad range of consulting services to US Federal Government, US Military, and Commercial clients. Services include Management & IT Consulting, Program & Project Management, and Professional & Admin Services.

We are seeking an experienced on-demand Proposal Manager to join our team. The proposal manager sets and manages proposal schedules, resources, plans, and progress monitoring. The proposal manager develops the proposal outline, compliance matrix, schedule, and writing plan. He/she obtains (or advises appropriate managers regarding the need for) proposal staffing and other resources. The proposal manager oversees the coordination of all proposal activities in a deadline-driven environment.

Key Responsibilities:

  • Coordinates with our principal proposal manager on assignments.
  • Leads the proposal throughout the lifecycle from pre-RFP to final award.
  • Refines content provided from section authors if needed.
  • Tracks status of proposal generation & maintains schedules; organizes and leads internal collaborative meetings to include technical and business development teams to develop competitive proposal documents.
  • Drafts and edits compliant templates and documents in response to RFPs, requests for information, sources sought, white papers, and requests for capabilities statements.
  • Issues and tracks data calls with teammates and supporting partners.
  • Interfaces with partners to ensure defined SOW and all RFP requirements are addressed.
  • Coordinates with other involved departments to achieve proposal objectives in a timely manner and remains current on all amendments and modifications.
  • Acts as production supervisor for proposals (e.g. word processing, graphics, proofreading, reproduction, printing, collation, and binding) of the final proposal, including in house hard and soft copies as required ensuring timely delivery to clients.
  • Provides support to technical writers; assists in formatting, figure insertion, etc.
  • Coordinates the insertion of draft changes from all team members for final text and graphics.
  • Maintains electronic files supporting these responsibilities for shared accessibility and transparency.
  • Will be called upon to draft smaller proposals cradle-to-grave for all content from existing corporate information as a first draft.
  • Generates proposals in Microsoft Word with supporting files in other formats such as PDF and Excel.

Requirements:

  • 3+ years of experience in proposal support and/or proposal leadership.
  • Extremely strong skills with Microsoft Word including use of Stylesheets.
  • Proposal development for the federal government.
  • Basic understanding of information technology is preferred.
  • Self-motivator with demonstrated ability to work independently as well as a strong contributor in a cross functional team environment on complex projects.
  • Strong and proven organizational skills.
  • Ability to meet commitments and deadlines.
  • Strong customer service orientation.
  • Strong interpersonal and communication skills.

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