Human Resources Coordinator

2 weeks ago

Walnut Creek, California, United States Integrated Pain Management Medical Group, Inc. Full time
Job Description

The HR Coordinator plays a vital role in supporting the HR Department with various administrative tasks, projects, and overall upkeep of the department. This position is responsible for the day-to-day general HR operations, including staff recruiting and hiring, onboarding, HRIS Administration, performance review coordination, HR inquiries, training and development coordination, and special projects. The HR Coordinator will report to the Director of Human Resources and work closely with the HR team.

Key Responsibilities:

  • Recruitment Support:
    • Support the recruitment process by performing administrative tasks that facilitate the smooth coordination of the hiring process.
    • Assist in scheduling interviews, maintaining candidate records, coordinating communication with candidates, and providing overall support to the recruiting team.
    • Maintain and update the applicant tracking system (ATS) with candidate information and recruitment statuses.
    • Post job openings on various job boards, company websites, and social media platforms.
    • Monitor and manage job postings to ensure accuracy and visibility.
  • HR Support:
    • Coordinate all aspects of the onboarding process for new hires, externs, and ICs in healthcare, including coordination of background checks, L&C, I-9s, HRIS entry, and weekly New Hire Orientation (NHO).
    • Manage employee status changes within the HRIS system.
    • Facilitate the offboarding process for departing employees, ensuring final documentation and pay meets required deadlines and compliance.
    • Manage the HR inbox, respond to employee inquiries and requests in a timely and professional manner, and escalate to proper HR team members when needed.
    • Assist with the performance review process by initiating performance reviews in ADP and following up with supervisors to ensure timely completion.
    • Audit time and attendance records for accuracy and compliance.
    • Coordinate and facilitate required annual compliance processes for employees.
    • Provide coverage for the HR Team during absences and/or when necessary.

Requirements:

  • Customer service is an essential aspect of this position. Must have strong oral and written communication skills and respond to requests in a timely and professional manner.
  • Intermediate Word, Excel, Outlook, and Teams skills required.
  • Experience working within an HRIS system a plus.
  • Experience with Applicant Tracking Systems (ATS) a plus.
  • Ability to work in a fast-paced, quickly changing environment.
  • Experience to demonstrate a high level of attention to detail and organizational skills with the ability to coordinate a large amount of data from different sources accurately while meeting required deadlines.
  • Strong team player and ability to work independently.
  • Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
  • Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
  • Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan. Is consistently at work and on time; Ensures work responsibilities are covered when absent.
  • Focuses on solving conflict; Maintains confidentiality; Listens to others; Remains open to others' ideas and tries new things. Writes and communicates clearly and professionally.

Why You'll Love Working Here:

  • Amazing work/life balance
  • Generous Medical, Dental, Vision, and Prescription benefits (PPO & HMO)
  • 401(K) Plan with Employer Matching
  • License & Tuition Reimbursements
  • Paid Time Off
  • Holiday Pay & Floating Holiday
  • Employee Perks and Discount Programs
  • Supportive environment to help you grow and succeed

At Boomerang Healthcare, we strive to be a diverse workforce that reflects the patients we serve. We are an equal opportunity employer and committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please contact us.

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