Administrative Coordinator for External Partnerships
4 weeks ago
We are seeking an experienced Administrative Assistant to join our External Affairs Team at Urban Resource Institute. The successful candidate will provide administrative support to our Development, Marketing and Communications, and Government Affairs departments.
Key Responsibilities- Schedule Meetings and Coordinate Travel: Arrange meetings and travel arrangements for internal team members and external stakeholders.
- Provide Administrative Support: Offer general administrative office support, including answering and making phone calls, typing, photocopying, scanning, faxing, and opening and distributing mail.
- Manage Constituent Databases: Maintain and update constituent management databases, including media, government, and donor lists.
- Organize and Maintain Files: Organize and maintain various files and databases, such as in-kind donations and grant submissions.
- Manage Calendars and Record-Keeping: Manage the calendar for city and state lobbying reporting requirements and maintain record-keeping for government and private grant submissions.
- Process and Track Contracts and Invoices: Process and track contracts, invoices, and expense reports.
- Order Supplies and Materials: Order supplies and materials and manage shipping and delivery of materials as needed.
- Education: Associate degree required.
- Experience: A minimum of two years of experience in a related field.
- Skills: Excellent written and verbal communication skills, detail-oriented problem-solving skills, and exceptional interpersonal skills.
- Software Proficiency: Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, MS Teams), Adobe Acrobat, Zoom, and Salesforce or other constituent relationship management tools.
- Work Environment: Works in an office environment that is well-lighted and well-ventilated.
- Physical Demands: May require prolonged periods of sitting, lifting 10 pounds at times, and occasionally reaching and bending.
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