Administrative Coordinator
4 weeks ago
Sanctuary for Families is a leading service provider and advocate for survivors of domestic violence, sex trafficking, and related forms of gender violence. Our mission is to empower individuals and families to move from fear and abuse to safety and stability.
Job OverviewThe Administrative Associate plays a critical role in supporting the Anti-Trafficking Initiative (ATI) in accomplishing its goals and service provision. This position is responsible for providing programmatic support, ensuring compliance, and collecting and analyzing data.
Key Responsibilities- Administrative Support: Provide administrative support services to the ATI team, including data entry, record-keeping, and correspondence.
- Compliance and Data Management: Ensure ATI compliance with Legal Center data/case file retention policy, manage ATI's legal deadlines, and oversee ATI's client databases.
- Client Services: Manage ATI's referral and waitlist system, including interfacing with referrers, clients, and potential clients.
- Grant Management: Assist with grant request preparation, review, and compliance, and coordinate with the Data Team to manage and provide analysis on data and statistical reports.
- Training and Development: Maintain and update database of ATI training materials, manuals, and pro bono portal samples, and collaborate with pro bono partners to refer matters and track and record status of cases.
- Special Events and Meetings: Coordinate and monitor programmatic requirements of government grants, assist in drafting of grant reports, and provide coordination and logistic support for ATI special events and meetings.
- Team Support: Provide task supervision to interns, fellows, and volunteers, and perform any other administrative ATI-related duties or special projects as assigned by the ATI Director.
- Education: Bachelor's degree or equivalent knowledge and experience.
- Language: Bilingual English and relevant community language (Spanish, Mandarin strongly preferred).
- Technical Skills: Experience with Microsoft Office (Excel, Word, PowerPoint) and Outlook, and experience in data tracking and reporting strongly preferred.
- Soft Skills: Excellent writing, problem-solving skills, organizational, analytical, and verbal/written communication skills, ability to work independently, prioritize and work on multiple projects, and work in a fast-paced environment.
- Cultural Competence: Experience working in a culturally diverse environment and commitment to serving and advancing the rights of survivors of gender violence.
- Health Insurance: Health, dental, and vision insurance.
- Life Insurance: Employer-paid life insurance.
- Retirement Plan: Employer retirement contribution.
- Time Off: Paid time off (holidays, vacation, personal, sick), generous leave policy.
- Flexible Spending Account: Flexible spending account/health savings account.
- Student Loan Assistance: Student loan assistance.
- Tuition Reimbursement: Tuition reimbursement program.
- Gym Reimbursement: Gym reimbursement program.
- Wellness Program: Wellness program and rewards.
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