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Office Administration Specialist

2 months ago

Albany, New York, United States InGenesis Full time
Job Overview

InGenesis is currently seeking Administrative Assistants to provide essential support in various administrative functions. This role involves assisting with office operations and ensuring efficient workflow.

Key Responsibilities

  • Draft and prepare correspondence, documents, and records using computer software from various source materials.
  • Compose and manage communications regarding established policies and procedures.
  • Maintain and update records in databases and spreadsheets, particularly using Microsoft Excel.
  • Organize and preserve both confidential and general office files, both physical and digital.
  • Monitor and track the progress of program activities.
  • Screen and assist callers and visitors, addressing inquiries or directing them to the appropriate personnel.
  • Coordinate mailings and manage office supply inventory.
  • Perform additional duties as required.

Essential Skills and Qualifications

  • Comprehensive understanding of modern office practices, terminology, and business communication.
  • Strong grasp of office management principles and clerical procedures.
  • Ability to independently manage routine administrative tasks.
  • Proficient in using personal computers and Microsoft Office Suite (Outlook, Word, Excel) with accuracy and efficiency.
  • Capability to analyze and summarize information effectively.
  • Skilled in preparing and maintaining program documentation and reports.
  • Excellent verbal and written communication skills.
  • Aptitude for establishing and nurturing professional relationships.
  • Organizational skills for maintaining office files and information.
  • Ability to gather information from various sources for operational needs.
  • Physical ability to meet the demands of the role.
  • Strong telephone etiquette.
  • Professional appearance and demeanor.
  • Dependability and punctuality.

Educational Requirements

  • A High School Diploma or equivalent is mandatory.
  • No specific licensure or certification is necessary.

*Compensation is commensurate with experience.

About InGenesis

InGenesis is a leading staffing firm in the industry, recognized as one of the largest diversity-owned healthcare staffing organizations in North America. We are committed to connecting individuals with roles that enhance lives and inspire positive change. Our dedicated team is driven to develop innovative solutions and provide exceptional service to our diverse clientele, which includes numerous Fortune 500 companies across various sectors.

EEOC Statement

InGenesis is an affirmative action employer and is dedicated to ensuring equal employment opportunities for all individuals, regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or veteran status. If you require accommodations due to a disability or special need, please inform us through our official channels.