Administrative Assistant

6 days ago


Bridgeview, Illinois, United States Stampede Culinary Partners Full time
Job Title: Administrative Assistant/Receptionist

Department: Administration

Reports To: Office Manager

FLSA Status: Salaried, Non-exempt

Summary

This role is responsible for providing administrative support to the office team, ensuring the smooth operation of daily tasks and activities. The successful candidate will be highly organized, efficient, and possess excellent communication skills.

Key Responsibilities:

  • Manage incoming mail and correspondence, routing it to the appropriate personnel.
  • Take dictation and transcribe notes on the computer.
  • Compose and type routine correspondence.
  • Organize and maintain file systems, ensuring accurate and up-to-date records.
  • Answer and screen switchboard telephone calls, providing excellent customer service.
  • Coordinate and arrange meetings, prepare agendas, and reserve facilities.
  • Prepare outgoing mail and correspondence, including emails and faxes.
  • Order and maintain supplies, and arrange for equipment maintenance.

Requirements:

  • High school diploma or general education degree (GED); At least two years of administrative experience, including word processing, document control, and preparation of spreadsheets and other documents.
  • Ability to read and comprehend simple instructions, short correspondence, and memos.
  • Ability to write simple correspondence and effectively present information in one-on-one and small group situations.
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Working Conditions:

The noise level in the work environment is usually moderate. Regular in-office attendance is required.



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