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Office Administrator

2 months ago


Chicago, Illinois, United States Velocity Risk Full time
About Velocity Risk

Velocity Risk is a pioneering insurance company that revolutionizes the connection between risk and capital. By embracing the unpredictability of nature, we transform traditional insurance practices and create innovative careers for our employees.

Role Overview

The Office Administrator of our Chicago office will be the central point of contact for all office management and day-to-day needs. This role will play a vital part in building a dynamic, inclusive, and enjoyable work environment.

Key Responsibilities
  • Plan and execute engagement activities and culture-building initiatives for the Chicago office, collaborating with the Office Manager and People Business Partner.
  • Manage daily office functions, supporting the leadership team and employees.
  • Coordinate building and maintenance issues, including repairs and updates.
  • Act as the location's ambassador, representing Velocity Risk to onsite guests, vendors, and visitors.
  • Maintain and manage office facilities, including equipment, supplies, and refreshments.
  • Support Executive Assistants with senior leadership-led events, including the annual All Hands.
  • Manage incoming and outgoing mail, including confidential information.
  • Perform clerical work for departments as requested by Executive Officers and Business Unit leaders.
  • Assist with travel bookings for domestic locations.
Core Competencies

To thrive in this role, you will need to possess the following core capabilities:

  • Collaboration and camaraderie - energized by working with others.
  • Service-oriented - driven by excellence in service delivery.
  • Autonomous - able to work independently and proactively.
  • Continuous improvement mindset - always open to ideas for improvement.
  • Communication - superb writing and verbal communication skills.
  • Attention to detail - passionate about getting things right.
  • Organized and agile - able to manage multiple projects and priorities.
Qualifications

We are looking for a candidate with:

  • Previous office administration experience (preferred but not required).
  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal skills.
  • Proficiency in MS Office suite (Word, Excel, Outlook).
  • Ability to multitask and adapt in a fast-paced environment.
  • High school diploma or a bachelor's degree in business, administration, or a related field.
  • Familiarity with office management procedures.
  • Comfortable handling confidential information.
What We Offer

Velocity Risk provides a comprehensive and competitive benefits package for our full-time employees, including:

  • Medical, dental, and vision fully subsidized by Velocity.
  • Health Savings Account with employer contributions.
  • 401k after 6 months of employment.
  • Education and certification reimbursement and bonus programs.
  • Paid time off and company holidays with floating holidays for flexibility.
  • Gym membership reimbursements.
  • Volunteer rewards and 'give-back' initiatives.
  • In-office lunch provided.
Work Environment

We are a hybrid team, working 2 days remotely and 3 days in the office. Velocity Risk participates in E-Verify.