Office Administrator
4 weeks ago
We are seeking a highly skilled and motivated Receptionist to join our team at Tekberry. As a Receptionist, you will be the first point of contact for employees, visitors, and vendors, providing exceptional customer service and ensuring a smooth and efficient experience for all.
Key Responsibilities:- Greet and direct office visitors, ensuring a warm and welcoming atmosphere.
- Develop strong relationships with office employees and leadership, providing proactive communication and support.
- Manage the building visitor log, ensuring accurate and up-to-date records.
- Handle incoming and outgoing mail and packages, maintaining a high level of organization and attention to detail.
- Collaborate with the Chicago Workplace Site Manager and Okta's Physical Security, Health, and Safety team to maintain site security and safety.
- Report security and safety issues, assist with inspections, evacuation, and safety training.
- Manage inventory, issuance, and tracking of temporary access badges.
- Create access badges for new employees and maintain an accurate badge log.
- Conduct periodic badge audits for the office.
- Coordinate with building property management to update employee access lists.
- Obtain CPR, AED, and First Aid certification (training provided).
- Participate in office safety drills and emergency preparedness.
- Work closely with the Chicago Workplace Site Manager on administrative tasks.
- Assist with inventory management and office supply ordering.
- Support employee productivity by directing them to internal resources and tools.
- Assist Site Manager with event setups and conference room bookings.
- Prepare conference rooms for meetings, both in-person and virtual.
- Provide assistance on Workplace projects as time allows.
- Support on-site vendors with access and assistance.
- Maintain the appearance and organization of the lobby and office space.
- Conduct research projects as needed.
- Working knowledge of Mac OSX.
- Experience in hospitality, customer service, or employee experience preferred.
- Strong attention to detail required.
- Ability to multi-task and pivot quickly in a fast-paced environment.
- Strong organizational and time management skills.
- Must have a high level of professionalism with a strong customer focus.
- Excellent verbal and written communication skills.
- Proficiency with G Suite.
- Strong social skills and a positive attitude.
- Outstanding organizational and problem-solving skills.
- First Aid and CPR certifications from an accredited provider (e.g., Red Cross, AHA).
We offer a competitive salary and benefits package, including health, dental, and vision insurance. If you are a motivated and detail-oriented individual who is passionate about providing exceptional customer service, we encourage you to apply.
-
Dental Office Administrator
3 weeks ago
Chicago, Illinois, United States General Dental Office Full timeJob SummaryWe are seeking a highly organized and detail-oriented Dental Office Administrator to join our team at General Dental Office.As a key member of our front desk team, you will be responsible for managing office operations, administrative tasks, and business functions.Key responsibilities include:Managing office schedules and appointmentsHandling...
-
Office Administrator
4 weeks ago
Chicago, Illinois, United States Vivia Full timeJob Title: Office AdministratorVivia is seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will provide comprehensive administrative support to our community mental health center, ensuring smooth clinic operations and exceptional patient care.Key Responsibilities:Administrative Support:...
-
Office Administrator
4 weeks ago
Chicago, Illinois, United States Phoenix Global Corporation Full timeJob Title: Office AdministratorOverview of Position:We are seeking a highly organized and detail-oriented Office Administrator to provide administrative support to our team. The successful candidate will be responsible for managing daily office operations, maintaining accurate records, and ensuring seamless communication with our employees and customers.Key...
-
Office Administrator
4 weeks ago
Chicago, Illinois, United States Southern Illinois University Full timeJob SummaryWe are seeking a highly skilled and organized Office Administrator to join our team at Southern Illinois University. The successful candidate will be responsible for providing administrative support to a major academic or administrative unit, working under administrative direction and in support of the unit's goals.Key ResponsibilitiesInitiate and...
-
Office Administrator
4 weeks ago
Chicago, Illinois, United States Builden Partners Full timeJob Title: Office AdministratorWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Builden Partners. As a key member of our operations team, you will be responsible for managing financial operations, driving process improvement, and supporting resource planning and day-to-day administration.Key...
-
Office Administrator
2 weeks ago
Chicago, Illinois, United States Green Paws Chicago Full timeJob Title: Office AdministratorJob Summary:We are seeking a highly organized and detail-oriented Office Administrator to join our team at Green Paws Chicago. As an Office Administrator, you will be responsible for overseeing the day-to-day operations of our office, ensuring seamless communication with clients and field staff, and maintaining accurate...
-
Office Administrator
3 weeks ago
Chicago, Illinois, United States MG+M The Law Firm Full timeJob OverviewMG+M The Law Firm is seeking an experienced Office Manager to oversee the day-to-day administrative and HR operations for our Chicago office.The ideal candidate will have a strong background in team management, leadership, and communication, with a proven ability to develop and lead in a client service-focused environment.Key...
-
Office Administrator
3 weeks ago
Chicago, Illinois, United States Green Paws Chicago Full timeJob Title: Office AdministratorWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Green Paws Chicago. As a key member of our office team, you will be responsible for ensuring the smooth day-to-day operations of our business.Key Responsibilities:Respond to scheduling requests and coordinate appointments in our...
-
Office Administrator
2 weeks ago
Chicago, Illinois, United States The Salvation Army Central Territory Full timeJob SummaryThe Salvation Army Central Territory is seeking a highly skilled and detail-oriented Office Manager to join our team. As a key member of our Child Care Program, the Office Manager will be responsible for overseeing fiscal operations, ensuring timely voucher submission, and managing administrative tasks.Key Responsibilities• Oversight of fiscal...
-
Office Administrator
4 weeks ago
Chicago, Illinois, United States Auto Service 1 Full timeAbout the RoleWe are seeking a highly motivated and organized Office Clerk to join our team at Auto Service 1. As an essential part of our daily operations, you will be responsible for maintaining our essential documentation and ensuring that our administrative processes run smoothly.Key ResponsibilitiesPerform clerical tasks such as general recordkeeping...
-
Office Administrator
3 weeks ago
Chicago, Illinois, United States Beacon Hill Full timeBeacon Hill is seeking an experienced Office Administrator to oversee the day-to-day operations of our office. As the primary point of contact, you will be responsible for maintaining a smooth and efficient work environment.Key responsibilities include:Managing reception duties, including answering calls and welcoming visitorsConducting daily inspections to...
-
Office Administrator
3 weeks ago
Chicago, Illinois, United States Builden Partners Full timeJob OverviewBuilden Partners is seeking a highly organized and detail-oriented Office Administrator to manage financial operations, drive process improvement, and support resource planning. This role is crucial to ensuring the efficiency of our business as we continue to grow and scale.We are a fast-growing business that is changing the way law firms think...
-
Office Administrator
2 months ago
Chicago, Illinois, United States The Salvation Army in the Midwest Full timeJob Title: Office ManagerAt The Salvation Army in the Midwest, we are seeking a highly organized and detail-oriented Office Manager to join our Child Care team.Key Responsibilities:Prepare vouchers and develop grant reportsManage office operations and provide administrative supportCollaborate with the Program Director and other team members to achieve...
-
Office Administrative Specialist
2 weeks ago
Chicago, Illinois, United States IRS Full timeJob SummaryThe IRS is seeking an experienced Office Administrative Specialist to support our team in various administrative tasks. As an Office Administrative Specialist, you will be responsible for providing clerical and administrative support to managers and staff, operating a variety of software systems to prepare documents, input data, compile and...
-
Administrative Office Coordinator
3 weeks ago
Chicago, Illinois, United States H.B. Taylor Co. Full timeJob SummaryThe Administrative Office Coordinator plays a vital role in ensuring the smooth operation of our office. This individual will be responsible for managing office operations, administrative tasks, and providing exceptional customer service.Key Responsibilities:Manage office supplies, maintain inventory, and oversee procurement.Assist with planning...
-
Office Administrator
1 month ago
Chicago, Illinois, United States Auto Service 1 Full timeOffice Clerk Job DescriptionWe are seeking a highly organized and detail-oriented Office Clerk to join our team at Auto Service 1 in Chicago, IL. As an Office Clerk, you will play a critical role in maintaining our essential documentation and ensuring the smooth operation of our administrative processes.Key Responsibilities:Perform clerical tasks such as...
-
Office Administrator
2 weeks ago
Chicago, Illinois, United States Wpromote Full timeOffice Manager Role OverviewWe are seeking a part-time Office Manager to join our team in Chicago. This role is integral to cultivating Wpromote culture and playing an active role in employee experience and engagement. As an office ambassador, you will interact with visitors, clients, vendors, and employees at every level, every day.The ideal candidate will...
-
Office Administrator
2 weeks ago
Chicago, Illinois, United States Cinter Career Full timeJob Summary: We are seeking a highly organized and detail-oriented Office Administrator to join our team in Chicago. The successful candidate will be responsible for managing the day-to-day operations of the office, including vendor management, inventory control, and facilities maintenance. Key Responsibilities: Manage vendor relationships, including HVAC...
-
Office Administrator
4 weeks ago
Chicago, Illinois, United States Aditi Consulting Full timeJob SummaryWe are seeking a highly organized and detail-oriented Receptionist to join our team at Aditi Consulting. As the first point of contact for employees, visitors, and vendors, you will be responsible for providing exceptional customer service and ensuring a smooth day-to-day operation of our office.Key ResponsibilitiesFront Desk Operations: Manage...
-
Regional Office Administrator
3 weeks ago
Chicago, Illinois, United States Troutman Pepper Full timeRegional Office AdministratorWe are seeking a highly skilled and experienced Regional Office Administrator to join our team at Troutman Pepper. This is a senior leadership position that requires a strong understanding of business operations and a proven track record of success in managing cross-functional teams.Key Responsibilities:Partner closely with...