Administrative Assistant

5 days ago

Escondido, California, United States Shoup Legal. A Professional Law Co Full time

About Shoup Legal. A Professional Law Co

We are seeking a highly organized and detail-oriented individual to join our team as an Office Assistant. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our law firm.

Responsibilities:

  • Client Communication: Professionally handle client contact for the department, responding to inquiries and resolving issues in a timely and efficient manner.
  • File Management: Maintain accurate and up-to-date files, entering all data into our case management system in a timely and accurate manner.
  • Preparation: Ensure files are ready for client appointments, making copies and scanning files as needed.
  • Calendar Management: Manage attorney calendars, scheduling appointments and meetings with clients and colleagues.
  • General Office Duties: Perform various administrative tasks, including data entry, mailings, and other duties as assigned.

Requirements:

  • Notary Public Commission: Must have or be willing to obtain a Notary Public Commission.
  • Professional Experience: Minimum of two years' experience in a professional setting.
  • Customer Service Skills: Excellent customer service skills, with the ability to provide top-notch service to clients and colleagues.
  • Office Management Experience: Previous office management experience preferred.
  • Law Firm Experience: Previous law firm experience preferred.
  • Communication Skills: Superb written and verbal communication skills, with the ability to effectively communicate with clients and colleagues.
  • Phone Etiquette: Excellent phone etiquette, with the ability to handle phone calls in a professional and courteous manner.
  • Multitasking: Ability to multitask, with the ability to handle multiple tasks and responsibilities simultaneously.
  • Organizational Skills: Very organized, with the ability to prioritize tasks and manage time effectively.
  • Attention to Detail: Meticulous and accurate, with the ability to pay close attention to detail and ensure accuracy in all tasks.
  • Technical Skills: Advanced Word, Excel, and Outlook skills, with the ability to effectively use technology to perform tasks.
  • Keyboarding Speed: Keyboarding ability, 40 words per minute.

Compensation: 20-25 Hourly Wage

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