Healthcare Records Manager

2 weeks ago

Flagstaff, Arizona, United States Arizona Official Website of State of Arizona Full time

Position Overview:

Are you an experienced professional in healthcare records management dedicated to supporting our Veterans? The Arizona Veterans Home is seeking a qualified individual to oversee our medical records operations.

The successful candidate will be accountable for the management of our medical records program, ensuring compliance with federal, state, and Veterans Administration (VA) regulations. This role is crucial in maintaining the integrity of medical records, ensuring they are complete, accurately documented, easily accessible, systematically organized, and kept confidential, while also supervising a team of Medical Records Specialists.

Furthermore, the Medical Records Supervisor will engage with the Arizona Management System (AMS) methodologies, applying AMS concepts and tools to enhance problem-solving and drive continuous improvement in processes.

Responsibilities:

As the Medical Records Supervisor, your responsibilities will include:

Conducting various complex and routine audits Monitoring medical records for thoroughness and precision Tracking all audits for follow-up and reporting to Department Heads/Administrator Compiling medical care, diagnosis, and census data for statistical analysis Providing statistical information as required by other departments Interpreting rules and regulations regarding medical records maintenance and ensuring the accuracy of documentation from other departments Verifying that Physician credentialing files are complete and monitoring ongoing compliance Supervising subordinate staff to achieve the work unit's goals and objectives Required Knowledge, Skills & Abilities:

Knowledge of:

Regulations, policies, and procedures relevant to the work unit, Veterans Administration, CMS, and State standards Standard practices, procedures, and techniques in medical records management Medical and legal terminology Current ICD coding and indexing practices Medicare/AHCCCS and other insurance processes

Skills in:

Effective communication Time management Problem-solving Analytical thinking Staff supervision

Ability to:

Manage multiple projects simultaneously and adapt to shifting priorities Train both technical and clerical personnel Compile statistics and generate comprehensive reports Preferred Qualifications: Previous experience in medical records within a long-term care environment Prior supervisory experience Pre-Employment Requirements: Ability to obtain and maintain a valid AZ DPS Fingerprint Clearance Card Possession of a valid driver's license Current negative TB skin test (Mantoux skin test) within the last 6 months or a written statement from a qualified healthcare provider indicating freedom from tuberculosis if previously tested positive

If this position involves driving or vehicle use as an essential function for conducting State business, the following requirements apply:

All newly hired State employees must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits Overview:

The Arizona Department of Veterans' Services provides a comprehensive benefits package, including:


• Sick leave

• Vacation with 10 paid holidays annually

• Health and dental insurance

• Retirement plan

• Life insurance and long-term disability insurance

• Referral incentives for qualifying positions

• Optional employee benefits such as short-term disability insurance, deferred compensation plans, and supplemental life insurance

For more information about the Paid Parental Leave pilot program and a complete list of benefits offered by The State of Arizona, please visit our website.

Retirement Information:

Positions in this classification are part of the Arizona State Retirement System (ASRS). Note that enrollment eligibility will become effective after 27 weeks of employment.

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