Front Desk Coordinator

2 days ago

Richmond, Virginia, United States Havtech Full time
Job Summary

We are seeking a highly organized and customer-focused Front Desk Coordinator to join our team at Havtech. As the first point of contact for our employees, customers, and guests, you will be responsible for creating a professional and welcoming experience. Your primary duties will include answering incoming calls, directing calls to appropriate employees and departments, greeting customers and guests, and providing administrative support.

Key Responsibilities
  • Maintain a professional and welcoming demeanor to all those arriving to the office.
  • Answer and transfer incoming calls to appropriate employees and departments in a professional and friendly manner.
  • Welcome and assist all internal and external customers and guests.
  • Respond to in-person or online inquiries, or refer/forward them to the appropriate employee or department as necessary.
  • Prepare outgoing mail, coordinate the pick-up and delivery of express mail services, receive, sort, and forward incoming mail.
  • Responsible for maintaining the reception and lobby areas, ensuring they are organized and clean.
  • Assist in the ordering, receiving, stocking, and distribution of office supplies.
  • Assist in the development and maintenance of office forms and procedures.
  • Ensure that the Front Desk is covered during business hours and schedules backup coverage when necessary.
  • Maintain the PowerPoint presentations on the flat screen TVs throughout the office and update them when needed.
  • Participate in special projects and perform additional duties as assigned.
Requirements
  • Bachelor's degree or 1 year of related office experience.
  • Working knowledge of Microsoft Office (Outlook, Excel, Word, and PowerPoint), Web-enabled applications, and database software.
  • Intermediate level experience with Excel.
  • Experience utilizing standard office equipment (printers, copiers, faxes, scanners, etc.).
  • Experience with shipping via Fed-Ex, UPS, and USPS preferred, but not required.
  • Knowledge of Mitel VOIP phone system preferred, but not required.
  • Ability to occasionally lift approximately 15-20 lbs.
  • Available to work on-site, 8:00am-5:00pm, Monday through Thursday, and 8:00am-4:00pm, Fridays.
Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Front Desk Coordinator

    2 days ago

    Richmond, Virginia, United States International Rescue Committee Full time

    Job Title: Front Desk CoordinatorJoin the International Rescue Committee (IRC) team as a Front Desk Coordinator and play a vital role in providing exceptional support to our clients and staff.Job Overview: As a Front Desk Coordinator, you will be the first point of contact for visitors and clients, providing a warm and welcoming experience. You will be...

  • Front Desk Coordinator

    1 week ago

    Richmond, Virginia, United States Medical Facilities of America Full time

    We are seeking a highly skilled and customer-focused individual to join our team as a Front Desk Coordinator at Glenburnie Nursing and Rehabilitation Center in Richmond, VA.As a Front Desk Coordinator, you will be the first point of contact for our guests, setting the tone for their entire visit to our center. Your warm welcome and attentive service will...

  • Front Desk Coordinator

    3 weeks ago

    Richmond, Virginia, United States The International Rescue Committee Full time

    Job SummaryThe Front Desk Coordinator provides critical support to our team by handling a variety of administrative tasks and ensuring a positive experience for our visitors and clients. This role is ideal for someone who is detail-oriented, organized, and enjoys working in a fast-paced environment.Key ResponsibilitiesGreets and directs visitors and clients,...

  • Orthodontic Front Desk Coordinator

    2 days ago

    Richmond Heights, Virginia, United States Light Wave Dental Full time

    About UsAt Light Wave Dental, we strive to create a unique experience for our patients and employees. Our goal is to provide a safe, healthy, and welcoming environment where everyone feels valued.Job DescriptionWe are seeking a highly motivated and detail-oriented Front Desk Coordinator to join our team. As a Front Desk Coordinator, you will play a crucial...

  • Front Desk Coordinator

    2 weeks ago

    Richmond, Virginia, United States RICHMOND ADAPTIVE DENTAL CARE PLLC Full time

    Job OpportunityWe are seeking a highly skilled and service-oriented Front Desk Representative to join our team at Richmond Adaptive Dental Care PLLC. As a Front Desk Representative, you will be the first point of contact for our clients, providing exceptional customer service and ensuring a seamless experience.Key ResponsibilitiesProvide warm and welcoming...

  • Front Desk Supervisor

    2 days ago

    Richmond, Virginia, United States Home2 Suites Full time

    Job Title: Front Desk SupervisorWe are seeking a highly motivated and experienced Front Desk Supervisor to join our team at Shamin Hotels. As a key member of our operations team, you will be responsible for overseeing the front desk operations, ensuring exceptional customer service, and leading a team of reservations agents.Key Responsibilities:Supervise and...

  • Front Desk Coordinator

    2 weeks ago

    Richmond, Virginia, United States Hallmark Youthcare Richmond, Inc. Full time

    Job Title: Front Desk ReceptionistAt Hallmark Youthcare Richmond, Inc., we are seeking a highly skilled and detail-oriented Front Desk Receptionist to join our team. As a key member of our residential treatment center, you will be responsible for providing exceptional customer service to our residents, visitors, and staff.Key Responsibilities:Answer incoming...

  • Front Desk Ambassador

    1 month ago

    Richmond, Virginia, United States Dave & Buster Full time

    Job SummaryWe are seeking a highly skilled and enthusiastic Front Desk/Host to join our team at Dave & Buster's. As a Front Desk/Host, you will be the first point of contact for our guests, providing a warm and welcoming experience that sets the tone for their visit.Key ResponsibilitiesDeliver exceptional guest service, ensuring a positive and memorable...

  • Weekend Front Desk Representative

    3 days ago

    Richmond, Virginia, United States Gold's Gym Full time

    Gold's Gym **Job Summary** As a Front Desk Associate at Gold's Gym, you will be responsible for providing exceptional customer service to our members. Your primary duties will include greeting and welcoming members, registering new members, processing membership payments, and maintaining the cleanliness and organization of the front desk area. **Key...

  • Front Desk Coordinator

    3 weeks ago

    Richmond, Virginia, United States Lakewood Retirement Community-LifeSpire Full time

    Job SummaryWe are seeking a highly skilled and organized Front Desk Receptionist to join our team at Lakewood Retirement Community-LifeSpire. As the first point of contact for our community, you will be responsible for providing exceptional customer service, managing daily operations, and ensuring a warm and welcoming environment for our residents, families,...

  • Front Desk Representative

    3 weeks ago

    Richmond, Virginia, United States Aimbridge Hospitality Full time

    Front Desk Agent Role at Aimbridge HospitalityAimbridge Hospitality is seeking a skilled Front Desk Agent to join our team at the Hyatt House Richmond. As a Front Desk Agent, you will be the first point of contact for our guests, providing exceptional service and ensuring a seamless experience.Key Responsibilities:Greet and welcome guests, responding to...

  • Front Desk Supervisor

    1 month ago

    Richmond, Virginia, United States White Lodging Full time

    Job SummaryWe are seeking a highly skilled and experienced Front Desk Manager to join our team at White Lodging. As a key member of our front office team, you will be responsible for ensuring exceptional guest service, managing front desk operations, and supervising staff to achieve maximum efficiency and productivity.Key ResponsibilitiesManage front desk...

  • Front Desk Associate

    3 weeks ago

    Richmond, Virginia, United States Gold's Gym Richmond-Westend, Arb, Midlo, Gayton Full time

    Job Title: Front Desk AssociateWe are seeking a friendly and organized Front Desk Associate to join our team at Gold's Gym Richmond-Westend, Arb, Midlo, Gayton. As a Front Desk Associate, you will be the first point of contact for our members and guests, providing exceptional customer service and ensuring a positive experience for everyone who walks through...

  • Orthodontic Front Desk Coordinator

    1 month ago

    Richmond Heights, Virginia, United States Light Wave Dental Full time

    About UsAt Richmond Virginia Orthodontics, we strive to create a unique experience for our patients and employees. Our goal is to provide a safe, healthy, and welcoming environment where everyone feels valued.Job SummaryWe are seeking a highly motivated Front Desk Coordinator to join our team. As a Front Office staff member, you will play a crucial role in...

  • Front Desk Representative

    3 weeks ago

    Richmond, Virginia, United States The Westin Richmond Full time

    Front Desk Agent - Part-TimeWe are seeking a dynamic and professional Front Desk Agent to join our team at The Westin Richmond Hotel.Key Responsibilities:Provide exceptional customer service to guests, ensuring a warm and welcoming experience.Manage front desk operations, including check-in, check-out, and room assignments.Respond to guest inquiries and...

  • Front Desk Representative

    4 weeks ago

    Richmond, Virginia, United States Highgate Hotels Full time

    Job Title: Front Desk AgentHighgate Hotels is seeking a skilled and friendly Front Desk Agent to join our team at the Residence Inn Richmond.Job Summary:The Front Desk Agent is responsible for providing exceptional customer service to guests, ensuring a seamless and enjoyable stay. This role requires strong communication skills, attention to detail, and the...

  • Front Desk Supervisor

    2 weeks ago

    Richmond, Virginia, United States Embassy Suites Full time

    Job Title: Front Desk SupervisorWe are seeking a highly skilled and experienced Front Desk Supervisor to join our team at Embassy Suites by Hilton Richmond. As a Front Desk Supervisor, you will be responsible for leading and supervising Front Desk staff during p.m. and mid-day shifts, ensuring exceptional guest service and maintaining Embassy Suites by...

  • Front Desk Representative

    3 weeks ago

    Richmond, Virginia, United States The Commonwealth Company Full time

    We are seeking a highly skilled and enthusiastic Front Desk Agent to provide exceptional service and create memorable experiences for our guests at The Commonwealth Company.Benefits for Our Front Desk Agent:Competitive health, dental, and vision insurance (full-time employees)Generous Paid Time Off (full-time and part-time employees)401K plan with company...

  • Front Desk Representative

    1 week ago

    Richmond, Virginia, United States The Westin Richmond Full time

    Join Our Team as a Front Desk AgentThe Westin Richmond Hotel is seeking a dynamic and professional Front Desk Agent to join our team. As the face of our hotel, you will be responsible for creating a warm and welcoming experience for our guests.Key Responsibilities:Provide exceptional customer service to guests, responding to their needs and resolving any...

  • Front Desk Representative

    4 weeks ago

    Richmond, Virginia, United States The Jefferson Hotel Full time

    Front Desk Agent Job DescriptionWe are seeking a highly skilled and flexible Front Desk Agent to join our team at The Jefferson Hotel.Key Responsibilities:Provide exceptional customer service to guests, ensuring 100% satisfaction.Manage day-to-day front desk operations, including check-in, check-out, and room assignments.Assist with room and dining...