Administrative Assistant
5 days ago
About BHcare Inc.
\BHcare Inc. is a Certified Community Behavioral Health Clinic that offers a comprehensive and integrated system of care with wrap-around services for adults, children and families struggling with mental health, substance use, domestic violence, and other health-risk behaviors.
\We are devoted to helping our clients live to their full potential as happy, healthy and active members of our community.
\Job Summary
\We are seeking an Administrative Support Staff to join our team at BHcare Inc. This role is responsible for the smooth running of a busy office that maintains professional standards in an environment that is respectful of clients and their families, clinical and direct service staff and members of the general public.
\The hours for this position are from Monday 2pm-6:30pm, Tuesday 1:30pm-7pm, Wednesday 2pm -6:30pm, Thursday 1:30pm-7pm. Total hours would be 22.5 hours per week.
\Key Responsibilities
\- \
- Greet clients and visitors at check-in, documenting attendance and informing staff as required; updating client information as needed.\
- Assist in the management of the waiting rooms and ensure clients are comfortable and treated respectfully while on site.\
- Schedule MD and Clinician appointments as well as manage client cancellation lists and backfill appointments.\
- Prepare memos, correspondence, forms and other documents, including transportation-related information, and other databases as assigned.\
- Maintain accurate and up-to-date filing and record-keeping systems, including both paper-based and electronic systems.\
- Collect and copy insurance cards and other client information regularly. This includes collecting co-pays and rent checks and logging them in if necessary.\
- Prepare and expedite reminder calls daily by utilizing the automated web-based tool or manually calling clients as needed depending on site.\
- Manage and distribute incoming and outgoing mail and packages for the clinic and/or agency as needed.\
- Respond timely to internal and external requests for client information or formal record requests.\
- Assist with ordering supplies for the front desk and medical staff.\
- Chart maintenance, including archival of all active client records according to established protocol as well as opening and closing of client records with indexing and appropriate dividers in a timely manner.\
- Attend training sessions, workshops, seminars as requested by the supervisor or as needed for professional development or as required for accreditation or licensing.\
- Regular and consistent attendance is an essential function of this position.\
- Perform other duties as assigned.\
- \
Salary Information
\The estimated annual salary for this position is $40,840.32, based on 22.5 hours per week at $19.11 per hour.
\Requirements
\- \
- High school diploma or equivalent\
- Two years related experience and/or training; or equivalent combination of education and experience.\
- Knowledge of various office equipment, computer skills, typing, organization, ability to manage multiple telephone lines.\
- Must be proficient in Microsoft 365. Must be able to navigate through electronic health records systems (EHR).\
- \
About Our Benefits
\BHcare Inc. offers a range of benefits to its full-time employees, including flexible work schedules, paid time off, health and dental insurance, dependent care accounts, medical flexible spending accounts, paid family leave, long-term disability coverage, life and accidental death and dismemberment insurance, employee assistance programs, and 403(b) retirement plans with a 4% employer match.
\About BHcare Inc.
\BHcare Inc. is a certified community behavioral health clinic that offers a comprehensive and integrated system of care with wrap-around services for adults, children and families struggling with mental health, substance use, domestic violence, and other health-risk behaviors.
\We employ a diverse and dedicated group of professionals that create and sustain programs to rebuild and change the lives of those who walk through our doors each day.
\Why Work at BHcare Inc.
\We offer a supportive and inclusive work environment that prioritizes the well-being of our employees. We strive to provide opportunities for growth and development, and we are committed to creating a workplace culture that values diversity, equity, and inclusion.
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