CE Program Coordinator

2 weeks ago


Philadelphia, Pennsylvania, United States Trustees of University of Pennsylvania Full time
Job Summary

We are seeking a highly organized and detail-oriented CE Program Coordinator to join our team at the School of Dental Medicine. The successful candidate will be responsible for coordinating various aspects of our continuing education programs, including event planning, speaker communications, and administrative tasks.

Key Responsibilities
  • Coordinate with IT and facilities teams to ensure proper technology setup and venue preparation for events.
  • Manage speaker communications, pre and post-event attendee communications, and promotional material distribution.
  • Handle administrative tasks such as creating online registration and courses, managing the CE inbox, and processing vendor and speaker payments.
  • Ensure compliance with American Dental Association Continuing Education Recognition Program (ADA CERP) guidelines by verifying educational materials and uploading attendance reports.
  • Input critical program details into various systems, including SmartSuite, Zoom, and Penn Dental Medicine Continuing Education Portal.
  • Perform additional administrative duties and projects as assigned.
Requirements
  • Bachelor of Arts and 2 to 3 years of experience or equivalent combination of education and experience is required.
  • Ability to work autonomously and in a team-based environment.
  • Experience with public speaking a plus.
  • Proficiency with Outlook, PowerPoint, Excel, Zoom, Teams, and ability to easily adapt to new systems.
  • Effective project management skills for management of ongoing multiple priorities.
  • Ability to maintain composure, effectiveness, and a pleasant demeanor under pressure.
  • Effective oral and written communications skills, to listen actively and explain information clearly.
  • Ability to work weekends, early mornings, and evenings as needed for programs and special events.
What We Offer
  • Competitive hourly rate of $26.00.
  • A comprehensive benefits package, including health, life, and flexible spending accounts.
  • Tuition assistance for you and your family.
  • Generous retirement plans.
  • Time away from work for relaxation, vacations, and personal needs.
  • Long-term care insurance.
  • Wellness and work-life resources.
  • Professional and personal development opportunities.
  • Access to University resources and cultural activities.
  • Discounts and special services.
  • Flexible work hours.
  • Penn Home Ownership Services.
  • Adoption assistance.


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