Current jobs related to Administrative Coordinator - Fredericksburg, Virginia - Commonwealth of Virginia

  • Administrative Coordinator

    3 weeks ago

    Fredericksburg, Virginia, United States ECS Corporate Services, LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at ECS Corporate Services, LLC. As an Executive Administrator, you will play a critical role in supporting our office operations and ensuring the smooth execution of daily tasks.Key ResponsibilitiesProvide administrative support to our executive team,...

  • Administrative Coordinator

    3 weeks ago

    Fredericksburg, Virginia, United States Commonwealth of Virginia Full time

    About the CollegeThe College of Business at the University of Mary Washington is dedicated to developing career-ready professionals who work collaboratively to innovate, solve business problems, and address societal needs.About the PositionThe Administrative Coordinator plays a vital role in the College of Business, performing a variety of administrative and...

  • Administrative Office Coordinator

    2 weeks ago

    Fredericksburg, Virginia, United States Rappahannock Area Community Services Board Full time

    Job SummaryThe Rappahannock Area Community Services Board seeks a highly skilled Administrative Office Coordinator to manage and perform the administrative office functions of a large agency clinic. This role involves supervising subordinate clerical staff and working under regular supervision, guided by well-established agency policies and procedures.Key...

  • Administrative Coordinator

    1 month ago

    Fredericksburg, Virginia, United States Rappahannock Area YMCA Inc Full time

    {"POSITION SUMMARY": "We are seeking a highly skilled and dedicated Administrative Coordinator to support the operations of the Rappahannock Area YMCA Inc. This role will play a critical part in ensuring the smooth day-to-day functioning of our programs and services. As an Administrative Coordinator, you will be responsible for managing SACC employee...

  • Administrative Coordinator

    4 weeks ago

    Fredericksburg, Virginia, United States Mary Washington Healthcare Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Mary Washington Healthcare. As an Administrative Assistant, you will provide administrative support to our department, including scheduling, managing special projects, and performing various other duties to ensure the effective operation of the...

  • Technical Coordinator

    3 weeks ago

    Fredericksburg, Virginia, United States Kaeser Compressor Full time

    Kaeser Compressors, Inc. is a leading manufacturer of industrial compressed air and vacuum systems. We are seeking a highly skilled Technical Administrative Coordinator to join our team in Fredericksburg, VA.Job SummaryThe selected candidate will provide intra-departmental support, including analyzing and suggesting improvements for project management,...

  • Office Administrator

    2 weeks ago

    Fredericksburg, Virginia, United States The Contractor Consultants Full time

    Job Title: Office ManagerWe are seeking an experienced Office Manager to oversee the day-to-day administrative operations of our company, The Contractor Consultants.Responsibilities:Manage all aspects of office operations, including scheduling, correspondence, filing, and supply inventory.Provide administrative support to the management team and field...

  • Executive Administrator

    3 weeks ago

    Fredericksburg, Virginia, United States ECS Limited Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Administrator to join our team at ECS Group of Companies. The successful candidate will provide administrative support to our executive team, ensuring the smooth operation of our office and the delivery of high-quality services to our clients.Key ResponsibilitiesProvide administrative...

  • Administrative Coordinator

    3 weeks ago

    Fredericksburg, Virginia, United States Rappahannock Area YMCA Inc Full time

    Job SummaryThis role supports the operations of the Rappahannock Area YMCA Inc, a leading nonprofit organization dedicated to strengthening community through youth development, healthy living, and social responsibility.Key ResponsibilitiesSupport on-going operations and reports directly to the Department Director.Manage SACC employee certification files and...

  • Administrative Support Specialist

    2 weeks ago

    Fredericksburg, Virginia, United States IQUASAR LLC Full time

    Job OverviewWe are seeking a highly motivated and organized individual to fill the role of Administrative Assistant Intern at our Fredericksburg, VA office.Key ResponsibilitiesSchedule meetings and manage calendars to ensure seamless communication and coordination.Provide exceptional customer service by answering phone calls, responding to emails, and taking...

  • Order Coordinator

    1 month ago

    Fredericksburg, Virginia, United States Grand Specialty, Inc Full time

    Order Coordinator Job DescriptionGrand Specialty, Inc is seeking a detail-oriented and organized individual to join our team as an Order Coordinator. As an Order Coordinator, you will play a crucial role in ensuring the smooth and efficient processing of customer orders.Key Responsibilities:Receive and review customer orders, ensuring accuracy and...

  • Transportation Operations Coordinator

    2 weeks ago

    Fredericksburg, Virginia, United States McLane Company Full time

    Job Summary:McLane Company is seeking a skilled Transportation Operations Coordinator to join our team. As a key member of our transportation department, you will be responsible for performing administrative duties related to transportation operations. This includes ensuring the department has the necessary materials and equipment, as well as supporting the...

  • Logistics Coordinator

    1 month ago

    Fredericksburg, Virginia, United States UFP Industries Full time

    Job Summary The Shipping Clerk plays a crucial role in ensuring the smooth operation of our logistics and supply chain. This position is responsible for coordinating the receipt and shipment of materials, preparing necessary documentation, and verifying shipping records. Key Responsibilities Coordinate and schedule outbound shipments, working closely with...

  • Diagnostic Radiologic Technologist

    2 weeks ago

    Fredericksburg, Virginia, United States Veterans Affairs, Veterans Health Administration Full time

    Job SummaryThis position is located at Fredericksburg Health Care Center (FxHCC). The incumbent serves as the PACS Administrator/imaging and Informatics Professional, responsible for the day-to-day operation of the PACS/RIS equipment, including image workflow, archiving, auto-routing, prefetching, and other related activities.Key ResponsibilitiesPerform...

  • Administrative Assistant to the School Board

    2 weeks ago

    Fredericksburg, Virginia, United States Fredericksburg City Public Schools Full time

    Job SummaryThis part-time position performs complex clerical and administrative work in service of the School Board and Superintendent. The ideal candidate will have excellent communications, public relations, planning, organizational, presentation, and negotiation skills.Key ResponsibilitiesPrepare meeting agendas and materials for the School Board, record...

  • Senior Administrative Manager

    2 weeks ago

    Fredericksburg, Virginia, United States RISE Services & CCS Full time

    Job DescriptionThe Senior Administrative Manager will oversee human resources initiatives with a focus on compliance with employment laws and regulations, enhancing employee engagement and satisfaction, and ensuring effective onboarding processes. This role will also supervise office staff and operations, manage HR file auditing, and track training programs...

  • Service Processing Coordinator

    2 weeks ago

    Fredericksburg, Virginia, United States Jobs for Humanity Full time

    Jobs for Humanity is collaborating with Upwardly Global and Kaeser Compressors to build an inclusive and just employment ecosystem.We support individuals from diverse backgrounds.Service Processing Coordinator Full TimeADPClericalis one of the largest and most successful suppliers of industrial compressed air and vacuum systems with nearly 7,000 employees...

  • Staffing Coordinator

    2 weeks ago

    Fredericksburg, Virginia, United States Mary Washington Healthcare Full time

    Job SummaryThe Staffing Coordinator plays a vital role in ensuring the efficient operation of the MWHC Staffing Office. This position is responsible for developing and maintaining accurate staffing schedules, identifying potential staffing issues, and resolving them in a timely manner. The Staffing Coordinator will also perform timekeeping functions,...

  • Service Processing Coordinator

    2 weeks ago

    Fredericksburg, Virginia, United States Jobs for Humanity Full time

    Job SummaryWe are seeking a highly skilled Service Processing Coordinator to join our team at Kaeser Compressors. The selected candidate will be responsible for reconciling and processing completed service tickets in preparation for invoicing in SAP. This role requires excellent communication skills, attention to detail, and the ability to work effectively...

  • Career Services Coordinator

    2 weeks ago

    Fredericksburg, Virginia, United States Virginia Community Colleges Full time

    Job SummaryWe are seeking a highly motivated and experienced professional to join our team as a Career Services Coordinator. This role will play a critical part in enhancing student success through strategic planning, employer engagement, and collaboration with college and community partners.Key ResponsibilitiesBuild and maintain strong partnerships with...

Administrative Coordinator

2 months ago

Fredericksburg, Virginia, United States Commonwealth of Virginia Full time

About the Commonwealth of Virginia:

The Commonwealth of Virginia is a leader in higher education, with a strong commitment to innovation and excellence. Our colleges and universities are dedicated to providing students with a world-class education that prepares them for success in their chosen careers.

About the Position:

The Administrative Coordinator will play a critical role in supporting the College of Business at the University of Mary Washington. This position will be responsible for a variety of administrative and office duties, including supervising office operations, preparing and maintaining accurate records, and providing excellent customer service to students, faculty, and staff.

Responsibilities:

  • Provide supervision and coordination of the College of Business Office Operations
  • Prepare and maintain accurate records on office activities, including purchasing of supplies and equipment
  • Complete facility requests in a timely manner
  • Maintain an adequate level of office supplies to support College operations
  • Process requests for equipment purchase/repair, and software as approved by the Dean
  • Complete all routine correspondence and other word processing in a timely manner, and ensure that all typing and data input are free of errors
  • Greet visitors in a professional manner and promptly answer or direct all incoming calls
  • Compile documents and packets of materials for distribution electronically or in print
  • Serve as building manager working with facilities, housing, and maintenance
  • Ensure that files and data on students and faculty are consistently kept up to date
  • Order all promotional and marketing materials
  • Research, compile, and organize materials for the Dean or Associate Dean
  • Word process, compose, and edit official correspondence, alumni, and other donor letters/videos, and other complex and confidential documents
  • Prepare information for dissemination to and manage correspondence with community and industry partners
  • Communicate with faculty and students regarding application deadlines, advising schedules, and upcoming events
  • Serve as the primary point of contact for all College special events, including those that may take place in the evening or occasional weekends
  • Schedule space usage for College events, process catering and other supply orders
  • Support faculty/staff planning events by processing registrations and preparing event materials
  • Compile documents for distribution and ensure that all posted materials are free of errors
  • Make decisions and solve problems that may arise in the planning of events
  • Regularly and periodically update the College web site and create error-free posts on college social media sites in Instagram, LinkedIn, YouTube, and Facebook
  • Prepare and send out all event communications to students, faculty, and external constituencies
  • Assist faculty and the dean/associate dean in open houses, orientation, and professional development days
  • Manage College of Business budgets and respond to budget queries from the dean
  • Prepare budget documents (e.g., purchase requisitions)
  • Ensure accuracy of expenditures listed and timely payment
  • Keep records of all faculty development and supplemental grant spending authorizations
  • Assist faculty in preparing faculty development fund reimbursements
  • Process invoices and catering services for college-sponsored events
  • Ensure all spending is approved by the Dean and keep monthly records of all spending
  • Reconcile the accounts at the end of each month
  • Maintain copier and printer supplies, and contact the proper office if service is needed

Required Qualifications:

  • Ability to work independently, make decisions, and take initiative to solve problems and complete tasks
  • Excellent analytical, organizational, and clerical skills
  • Experience in database management, event management, social media, email, and web page management, and proficiency with MS Office Suite including Excel spreadsheets
  • Excellent interpersonal skills, including ability to work with and communicate with a diverse group of people
  • Extensive experience in managing the administrative/clerical aspects of an office
  • Ability to support faculty in the implementation and management of academic programs
  • Ability to understand policies and procedures and make decisions as appropriate in addressing immediate student or faculty problems
  • Working knowledge of university organizational structure, programs, and policies
  • Strong written and oral communication skills
  • Attention to detail, utilizing excellent grammar and proofreading skills

Preferred Qualifications:

  • Associate's degree or Bachelor's degree in a related field
  • Prior experience working in a higher education environment

Instructions to Applicants:

For full consideration, applicants must provide 1) a cover letter, 2) resume, 3) list of three professional references with contact information.