Office Administrator

5 days ago


Fredericksburg, Virginia, United States The Contractor Consultants Full time
Job Title: Office Manager

We are seeking an experienced Office Manager to oversee the day-to-day administrative operations of our company, The Contractor Consultants.



Responsibilities:


  • Manage all aspects of office operations, including scheduling, correspondence, filing, and supply inventory.
  • Provide administrative support to the management team and field technicians, ensuring they have the resources needed to perform their duties effectively.
  • Serve as the primary point of contact for customer inquiries, providing excellent service and resolving any issues promptly.
  • Handle accounts receivable/payable, payroll processing, and basic bookkeeping tasks to ensure the company's financial health.
  • Oversee HR functions such as employee onboarding, benefits administration, and maintaining employee records.
  • Coordinate with vendors and suppliers, managing contracts and ensuring timely delivery of goods and services.
  • Identify opportunities for improving office processes and implement solutions to enhance efficiency and productivity.
  • Ensure all office operations comply with company policies and legal regulations.
  • Prepare and present reports on office performance, financial status, and project progress to senior management.


Requirements:


  • Proven experience as an Office Manager or in a similar administrative role, preferably within the construction or home services industry.
  • Strong organizational and multitasking skills with attention to detail. Proficiency in office management software (e.g., Microsoft Office Suite, QuickBooks).
  • Excellent verbal and written communication skills with the ability to interact professionally with customers, employees, and vendors.
  • Basic understanding of accounting principles and experience with financial management.
  • Ability to lead and motivate a team, fostering a positive and productive work environment.
  • Strong problem-solving skills with the ability to anticipate and address issues proactively.
  • Ability to manage multiple tasks and prioritize workload effectively.
  • A high school diploma or equivalent is required; an Associate's or Bachelor's degree in business administration or a related field is preferred.


Benefits:


  • Paid Time Off
  • Career Growth Opportunities
  • Performance or Annual Bonuses
  • Continued Training and Certifications


We offer a competitive salary and a comprehensive benefits package. If you are a motivated and organized individual with a passion for administrative work, we encourage you to apply for this exciting opportunity.



We are an equal opportunity employer and welcome applications from diverse candidates.



Please submit your resume and a cover letter outlining your experience and qualifications for this role.



We look forward to hearing from you.



Best regards,
The Contractor Consultants



  • Fredericksburg, Virginia, United States Rappahannock Area Community Services Board Full time

    Job SummaryWe are seeking an experienced Administrative Office Manager to join our team at Rappahannock Area Community Services Board. The successful candidate will be responsible for managing and performing administrative office functions, including supervising subordinate clerical staff.Key ResponsibilitiesAnswer office telephone calls, screen and provide...


  • Fredericksburg, Virginia, United States Rappahannock Area Community Services Board Full time

    Job SummaryThe Rappahannock Area Community Services Board seeks a highly skilled Administrative Office Coordinator to manage and perform the administrative office functions of a large agency clinic. This role involves supervising subordinate clerical staff and working under regular supervision, guided by well-established agency policies and procedures.Key...


  • Fredericksburg, Virginia, United States Rappahannock Area Community Services Board Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Office Manager to join our team at Rappahannock Area Community Services Board. The successful candidate will be responsible for managing and performing administrative office functions, including supervising subordinate clerical staff.Key ResponsibilitiesAnswer office telephone...


  • Fredericksburg, Virginia, United States Berea Health and Rehabilitation Full time

    Exciting Career Opportunity in the Long-Term Care SectorBecome part of a dedicated organization focused on delivering compassionate care and support to enhance the lives of our residents.Key Features:Instant Pay System: Access your earnings on demand for your dedicationFlexible Payment Choices: Opt for daily or weekly compensationComprehensive Training:...


  • Fredericksburg, Virginia, United States Neffendorf & Blocker, PC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our team at Neffendorf & Blocker, PC. As an Administrative Assistant, you will play a critical role in ensuring the smooth operation of our office by providing administrative support to our senior partners and staff.Key ResponsibilitiesProvide administrative...


  • Fredericksburg, Virginia, United States ECS Corporate Services, LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at ECS Corporate Services, LLC. As an Executive Administrator, you will play a critical role in supporting our office operations and ensuring the smooth execution of daily tasks.Key ResponsibilitiesProvide administrative support to our executive team,...

  • Office Manager

    1 month ago


    Fredericksburg, Virginia, United States Rappahannock Area Community Services Board Full time

    Job SummaryWe are seeking a highly skilled and experienced Office Manager to join our team at Rappahannock Area Community Services Board. The successful candidate will be responsible for managing and performing the administrative office functions of our large agency clinic, including the supervision of subordinate clerical staff.Key Responsibilities:Answer...


  • Fredericksburg, Virginia, United States Randstad Full time

    Job Title: Administrative AssistantRandstad is seeking a highly motivated and organized Administrative Assistant to join their team. The ideal candidate will be responsible for managing daily office operations, providing excellent customer service, and supporting the administrative needs of the business.Key Responsibilities:Answer Calls: Respond to incoming...


  • Fredericksburg, Virginia, United States ECS Limited Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Administrator to join our team at ECS Group of Companies. The successful candidate will provide administrative support to our executive team, ensuring the smooth operation of our office and the delivery of high-quality services to our clients.Key ResponsibilitiesProvide administrative...


  • Fredericksburg, Virginia, United States Commonwealth of Virginia Full time

    About the CollegeThe College of Business at the University of Mary Washington is dedicated to developing career-ready professionals who work collaboratively to innovate, solve business problems, and address societal needs.About the PositionThe Administrative Coordinator plays a vital role in the College of Business, performing a variety of administrative and...


  • Fredericksburg, Virginia, United States Mary Washington Healthcare Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Mary Washington Healthcare. As an Administrative Assistant, you will provide administrative support to our department, including scheduling, managing special projects, and performing various other duties to ensure the effective operation of the...


  • Fredericksburg, Virginia, United States Randstad Full time

    Randstad is seeking an Administrative Support Assistant to manage daily office operations for a local small landscaping company.The ideal candidate will be responsible for providing excellent customer service, supporting administrative needs, and maintaining customer information in our database.Responsibilities:Respond to incoming phone calls and address...


  • Fredericksburg, Virginia, United States Commonwealth of Virginia Full time

    About the College:The College of Business at the University of Mary Washington is dedicated to developing career-ready professionals who work collaboratively to innovate, solve business problems, and address societal needs. Our mission is to educate with innovation and excellence, upholding the values of the University.About the Position:The Administrative...


  • Fredericksburg, Virginia, United States UMFS Full time

    About UMFSUMFS is a nonprofit organization dedicated to providing comprehensive support to children, teens, and families. With over 120 years of experience, we offer a range of programs to help individuals overcome challenges and achieve their goals.Job SummaryWe are seeking an administrative assistant to provide support to our department and/or agency. The...


  • Fredericksburg, Virginia, United States RISE Services & CCS Full time

    Job DescriptionThe Senior Administrative Manager will oversee human resources initiatives with a focus on compliance with employment laws and regulations, enhancing employee engagement and satisfaction, and ensuring effective onboarding processes. This role will also supervise office staff and operations, manage HR file auditing, and track training programs...


  • Fredericksburg, Virginia, United States Berea Health and Rehabilitation Full time

    Unlock Your Potential in Long Term CareBerea Health and Rehabilitation is seeking a highly skilled Business Office Manager to join our team. As a Business Office Manager, you will play a critical role in ensuring the smooth operation of our financial and administrative functions.Key Responsibilities:Manage patient pay collections and hospice billingAnalyze...


  • Fredericksburg, Virginia, United States IQUASAR LLC Full time

    Job OverviewWe are seeking a highly motivated and organized individual to fill the role of Administrative Assistant Intern at our Fredericksburg, VA office.Key ResponsibilitiesSchedule meetings and manage calendars to ensure seamless communication and coordination.Provide exceptional customer service by answering phone calls, responding to emails, and taking...


  • Fredericksburg, Virginia, United States Berea Health and Rehabilitation Full time

    About the Role:We are seeking a highly skilled Business Office Manager to join our team at Berea Health and Rehabilitation. As a key member of our leadership team, you will be responsible for overseeing the day-to-day operations of our business office, ensuring accurate data entry, patient pay collections, and hospice billing.Key Responsibilities:Manage and...


  • Fredericksburg, Virginia, United States Commonwealth of Virginia Full time

    Job Summary:The Commonwealth of Virginia seeks a highly skilled Chief Financial Officer to lead the development, implementation, and administration of the university's operating and capital budgets. The ideal candidate will provide ongoing monitoring and analysis, periodic budget performance reports for the university's management team and the Board of...


  • Fredericksburg, Virginia, United States Childrens Clinic of Fredericksburg Full time

    Job DescriptionWe are seeking a highly skilled Medical Front Office Associate to join our team at The Children's Clinic of Fredericksburg. As a Medical Front Office Associate, you will be responsible for providing exceptional patient care and administrative support to our patients and families.Key Responsibilities:Insurance verification and...