Administrative Coordinator

2 weeks ago


Richmond, Virginia, United States Bell & Lowe LLC Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our Transportation team at Bell & Lowe LLC. As a key member of our team, you will be responsible for maintaining DOT and other legally required records for transportation and truck maintenance operations, and drivers' files.

Key Responsibilities:

  • Maintain accurate and up-to-date records for transportation and truck maintenance operations, and drivers' files, including databases and logs.
  • Audit drivers' equipment inspection forms, write work orders, and maintain related records.
  • Prepare payroll records, mileage, trip, and equipment reports.
  • Perform administrative duties, prepare paperwork for drivers, reports, and maintain department files.
  • Assist in dispatching drivers for client deliveries.
  • Communicate with drivers and dispatch service for loading and delivery activities.
  • Support Manager in special projects and assignments.
  • Comply with Employee Handbook policies.
  • Collaborate with team to enhance departmental effectiveness.
  • Participate in scheduled job and safety training.
  • Display helpfulness and cooperation in all interactions.

Requirements:

  • Basic knowledge of DOT and FMCSA requirements preferred.
  • Experience in maintaining DOT log records and compliance records preferred.
  • Minimum 2 years of experience in an administrative support role.
  • Proficient in Excel, Word, email, and written communications.
  • Experience with transportation software data entry is a plus.
  • Knowledge of dispatching drivers for deliveries is preferred.
  • Strong attention to detail and accuracy for compliance requirements.
  • Customer service-oriented with math skills.
  • Professional demeanor and appearance with a satisfactory driving record.
  • Willingness to handle after-hours and weekend duties.

Benefits:

Bonuses may exceed $1,000 weekly. Health, dental, life insurance, and other benefits provided.



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