Executive Assistant to CEO
3 weeks ago
Job Summary
We are seeking a highly skilled and organized Executive Assistant to provide high-level support to our CEO at Dynatech International. This role demands a professional who can manage a broad range of executive and administrative tasks with minimal supervision.
Key Responsibilities
- Executive Support: Serve as the main point of contact for the CEO, managing all communications, including calls, emails, and correspondence, with professionalism and efficiency.
- Calendar & Travel Management: Coordinate the CEO's schedule, including meetings, appointments, and travel arrangements, ensuring all details are meticulously organized and the CEO is well-prepared.
- Board Meeting Coordination: Plan, organize, and manage logistics for board meetings, including the creation of presentation materials, distribution of pre-meeting documents, and post-meeting follow-up on action items.
- Research & Analysis: Conduct research, gather data, and analyze information to assist the CEO in making informed decisions. Prepare reports, presentations, and briefings as required.
- Internal and External Liaison: Collaborate with other members of the executive and leadership teams, as well as external stakeholders, on behalf of the CEO to streamline communication and ensure alignment on key initiatives.
- Meeting Attendance & Documentation: Attend meetings with the CEO, taking accurate minutes, tracking action items, and ensuring timely follow-up with relevant parties.
- Expense & Financial Management: Oversee the CEO's expense reporting, ensuring all transactions are accurately recorded and aligned with company policies.
- Confidentiality & Discretion: Maintain the utmost discretion and confidentiality when handling sensitive information, safeguarding both personal and company details.
Requirements
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience providing executive-level support to a CEO or C-Suite executive.
- Exceptional organizational skills with the ability to manage multiple priorities, solve problems independently, and adapt to shifting deadlines.
- Strong attention to detail with a track record of managing complex schedules and logistics.
- Excellent communication skills, both written and verbal, with the ability to interact confidently with senior leadership and external stakeholders.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Demonstrated discretion and the ability to handle highly confidential information with integrity.
Additional Requirements
- Ability to work flexible hours, including occasional evenings and weekends, as required by the CEO's schedule.
- Willingness to travel up to 25% of the time, supporting the CEO on business trips or events.
- Other duties as assigned.
We offer a comprehensive benefits package, including health, dental, vision, and life insurance, and a 401k Retirement plan.
Equal Opportunity Employer - Vet/Disability - Drug-Free Workplace
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