Executive Assistant to CEO

3 weeks ago


Palm Bay, Florida, United States Dynatech International Full time

Job Summary

We are seeking a highly skilled and organized Executive Assistant to provide high-level support to our CEO at Dynatech International. This role demands a professional who can manage a broad range of executive and administrative tasks with minimal supervision.

Key Responsibilities

  • Executive Support: Serve as the main point of contact for the CEO, managing all communications, including calls, emails, and correspondence, with professionalism and efficiency.
  • Calendar & Travel Management: Coordinate the CEO's schedule, including meetings, appointments, and travel arrangements, ensuring all details are meticulously organized and the CEO is well-prepared.
  • Board Meeting Coordination: Plan, organize, and manage logistics for board meetings, including the creation of presentation materials, distribution of pre-meeting documents, and post-meeting follow-up on action items.
  • Research & Analysis: Conduct research, gather data, and analyze information to assist the CEO in making informed decisions. Prepare reports, presentations, and briefings as required.
  • Internal and External Liaison: Collaborate with other members of the executive and leadership teams, as well as external stakeholders, on behalf of the CEO to streamline communication and ensure alignment on key initiatives.
  • Meeting Attendance & Documentation: Attend meetings with the CEO, taking accurate minutes, tracking action items, and ensuring timely follow-up with relevant parties.
  • Expense & Financial Management: Oversee the CEO's expense reporting, ensuring all transactions are accurately recorded and aligned with company policies.
  • Confidentiality & Discretion: Maintain the utmost discretion and confidentiality when handling sensitive information, safeguarding both personal and company details.

Requirements

  • Bachelor's degree in Business Administration, Management, or a related field.
  • Minimum of 5 years of experience providing executive-level support to a CEO or C-Suite executive.
  • Exceptional organizational skills with the ability to manage multiple priorities, solve problems independently, and adapt to shifting deadlines.
  • Strong attention to detail with a track record of managing complex schedules and logistics.
  • Excellent communication skills, both written and verbal, with the ability to interact confidently with senior leadership and external stakeholders.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Demonstrated discretion and the ability to handle highly confidential information with integrity.

Additional Requirements

  • Ability to work flexible hours, including occasional evenings and weekends, as required by the CEO's schedule.
  • Willingness to travel up to 25% of the time, supporting the CEO on business trips or events.
  • Other duties as assigned.

We offer a comprehensive benefits package, including health, dental, vision, and life insurance, and a 401k Retirement plan.

Equal Opportunity Employer - Vet/Disability - Drug-Free Workplace



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