High Net Worth Family Services Coordinator

3 days ago


West Palm Beach, Florida, United States PrideStaff Full time
Company Overview

PrideStaff is a renowned firm that has been delivering exceptional results for high-net-worth families across various industries. Our clients' ventures are a dynamic portfolio of businesses and projects that span fast-paced and exciting markets, making every day unique and rewarding.

Salary

We are offering a competitive salary range of $80,000.00 - $85,000.00, commensurate with experience and qualifications.

Job Description

As a remote Executive/Personal Assistant, you will be working for an extraordinary family known for their warmth, creativity, and vision. Your responsibilities will include:

  • Managing and maintaining calendars, including scheduling meetings, appointments, and travel arrangements
  • Handling confidential and sensitive information with discretion and professionalism
  • Preparing and editing correspondence, presentations, and reports
  • Answering and managing phone calls, emails, and other forms of communication on behalf of the executive
  • Managing home offices in NJ, NY, and FL; property managers, vendors, designers, contractors, and staff
  • Coordinating and arranging business meetings, conferences, and events
  • Managing travel logistics, including booking flights, hotels, and transportation
  • Acting as a liaison between the executive and internal/external stakeholders
  • Maintaining cost and tax-deductible items on spreadsheets
  • Preparing expense reports, bills/payments, and managing credit cards and wire transfers
  • Working closely with the family office CEO and accounting firm as necessary
  • Acting as a personal shopper
Required Skills and Qualifications

To be successful in this role, you will need to possess:

  • Excellent organizational and time management skills
  • Strong written and verbal communication abilities
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Ability to multitask and prioritize
  • Exceptional attention to detail and accuracy
  • Discretion and confidentiality when handling sensitive information
  • Problem-solving skills and ability to take initiative
  • Flexibility and adaptability to changing priorities
  • Professional demeanor and strong interpersonal skills
  • Bachelor's degree in Business Administration or related field preferred
  • 2-5 years of experience as a Personal Assistant or in a similar role
Benefits

Our company offers a comprehensive benefits package, including health benefits and bonuses. We are an equal opportunities employer and welcome applications from diverse candidates.


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