Executive Support Specialist

3 weeks ago


Phoenix, Arizona, United States Addison Group Full time
Job Overview

We are a dynamic and expanding tax accounting firm seeking an organized and motivated professional to support our team. In this role, you will play a key part in providing essential office support and assisting with a variety of administrative tasks.

The ideal candidate will work closely with CPAs, staff accountants, and other team members to ensure smooth office operations.

Key Responsibilities
  • Packaging Tax Returns for clients
  • Scanning & Document Management – Handling files, archiving, and organization
  • Filing and maintaining office records
  • Mailing and distributing documents
  • Receptionist Support – Assisting with front desk duties, answering phones, and greeting clients
  • Back Office Management – Ensuring the office runs smoothly behind the scenes
Qualifications & Skills
  • Experience: 2+ years in an office support or administrative role
  • Education: High School Diploma (or equivalent experience)
  • Software Skills: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • Communication Skills: Strong verbal and written communication
  • Organizational Skills: Ability to manage multiple tasks in a fast-paced environment with attention to detail
  • Confidentiality: Ability to handle sensitive information with discretion
  • Team Player: Willingness to collaborate and support colleagues at all levels
  • Independence: Ability to work autonomously and take responsibility for your work
Benefits
  • $45,000 - $60,000 per year + performance-based bonus
  • End of Tax Season Bonus – Performance-based
  • Comprehensive Benefits Package (Company-paid)
  • 401(k) Matching
  • Generous Paid Time Off (PTO)
  • Collaborative Office Culture with team events and social activities
  • Long-Term Career Growth opportunities


  • Phoenix, Arizona, United States JCO Workforce Solutions Full time

    About the RoleJCO Workforce Solutions is seeking an experienced Executive Support Specialist to provide administrative support to our senior management team. This is a full-time position that offers a competitive salary of $55,000 - $70,000 per year, depending on experience.ResponsibilitiesProvide high-level administrative support to senior management,...


  • Phoenix, Arizona, United States US Tech Solutions, Inc. Full time

    About the RoleWe are seeking an Executive Support Specialist to join our team at US Tech Solutions. In this role, you will provide high-level administrative support to multiple VPs, handling a variety of specialized tasks with minimal supervision. This position requires advanced proficiency in Microsoft Office, strong organizational skills, and multitasking...


  • Phoenix, Arizona, United States McCarthy Building Full time

    Are you a detail-oriented and organized individual with excellent communication skills? We are seeking an experienced Executive Support Specialist to join our team at McCarthy Building Companies. This is a 100% office-based position, located at our Phoenix, Arizona office. The ideal candidate will have a minimum of 5 years of administrative support...


  • Phoenix, Arizona, United States Sargent & Lundy, LLC Full time

    Company Overview:Sargent & Lundy, LLC is a leading provider of professional services to the electric power industry.Salary: $55,000 - $65,000 per year, depending on experience and qualifications.Job Description:As an Executive Support Specialist, you will provide administrative support to senior-level executives in our Chicago office. Your primary...


  • Phoenix, Arizona, United States Ultimate Staffing Services Full time

    Job OverviewThe Accounts Payable Executive Support Specialist is a key member of the CCO Accounts Payable team, providing essential support for routine and non-routine functions in accounts payable and general accounting.Key ResponsibilitiesMaintaining organized accounts payable filesBuilding strong working relationships with internal customersAssisting with...


  • Phoenix, Arizona, United States Madison Elementary District Full time

    We are seeking a highly skilled Executive Administrative Support Specialist to join our team at Madison Elementary District. This is an exciting opportunity to work in a dynamic and supportive environment, where you will have the chance to make a real impact on the lives of our students and staff.About the RoleThe Executive Administrative Support Specialist...


  • Phoenix, Arizona, United States Jump Consulting Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Virtual Support Specialist to join our team at Jump Consulting.This is a unique opportunity for an organized and proactive individual to work closely with the CEO, providing exceptional administrative support and contributing to the growth of our business.About the RoleProvide high-level...


  • Phoenix, Arizona, United States Biltmore Executive Group Full time

    Job OverviewA senior leadership role has become available at Biltmore Executive Group, a well-established team specializing in recruiting and placement of executive level and mid-career Accounting and Finance professionals.The estimated salary for this position is $150,000 - $200,000 per annum, depending on experience.Key ResponsibilitiesManage the office as...


  • Phoenix, Arizona, United States Planet DDS Full time

    We are seeking a highly skilled and detail-oriented Dental Technology Support Specialist to join our team at Planet DDS. In this role, you will be responsible for providing exceptional support to our sales organization across all brands, ensuring seamless execution of administrative tasks, and maintaining the integrity of our CRM data.About Us:Planet DDS is...


  • Phoenix, Arizona, United States US Tech Solutions Full time

    About US Tech SolutionsUS Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions.We are seeking an experienced Executive Support Professional to provide high-level administrative support to multiple VPs, handling a variety of specialized tasks with minimal supervision.Job...


  • Phoenix, Arizona, United States Vaco Full time

    **About the Role**Vaco is seeking an experienced Executive Administrator to support a CEO in North Scottsdale. This contract-to-hire position involves providing high-level administrative assistance in a fast-paced environment.**Key Responsibilities:**Calendar management and organizationErrands, call handling, and filingData entry and maintenance of...


  • Phoenix, Arizona, United States Healthcare Support Full time

    Job Title: Medical Imaging SpecialistAbout the JobWe are seeking a skilled Medical Imaging Specialist to join our team in Phoenix, Arizona. This is a travel position that requires 13 weeks of commitment with 36 hours per week.Specialty: CT TechnologistDiscipline: Allied Health ProfessionalDuration: 13 weeksShift: 12 hours, nightsThe ideal candidate will have...


  • Phoenix, Arizona, United States HealthCare Support Full time

    Job Title: Diagnostic Imaging SpecialistLocation: Phoenix, ArizonaAbout the Job: We are seeking a highly skilled Diagnostic Imaging Specialist to join our team in Phoenix, Arizona. As a Diagnostic Imaging Specialist, you will be responsible for operating medical imaging equipment such as CT scanners to produce high-quality images of patients' internal...


  • Phoenix, Arizona, United States Integrity Pulmonary Specialist LLC Full time

    Job OverviewWe are seeking a skilled Pulmonary Nurse Practitioner to join our team at Integrity Pulmonary Specialist LLC in Phoenix, AZ.About the RoleThis is a full-time opportunity for an experienced nurse practitioner to provide high-quality patient care in an outpatient setting. The successful candidate will work closely with physicians and other...


  • Phoenix, Arizona, United States Ultimate Staffing Services Full time

    Job OverviewThe Ultimate Staffing Services is seeking a skilled Administrative Assistant to join our team. This role involves providing exceptional support to executives and other personnel, ensuring seamless day-to-day operations.ResponsibilitiesSchedule appointments and maintain calendarsSchedule and coordinate meetingsCollate and distribute mailPrepare...


  • Phoenix, Arizona, United States First Citizens Bank Full time

    Job SummaryWe are looking for a highly skilled Client Support Specialist to join our commercial banking team at First Citizens Bank. The successful candidate will provide exceptional client support, resolve inquiries and issues, and contribute to the overall success of our banking services.Key Responsibilities:Client Support: Provide timely and effective...


  • Phoenix, Arizona, United States Healthcare Support Full time

    Healthcare Support is seeking a skilled Senior Medical Imaging Specialist for a travel opportunity in the Phoenix area.About the JobDuration: 13 weeksShift: Nights, 12 hoursEmployment Type: TravelAs a Senior Medical Imaging Specialist, you will work with cutting-edge technology, utilizing Siemens Perspective 64 slice and potentially Siemens Go-Top 128 slice...


  • Phoenix, Arizona, United States First Citizens Bank Full time

    At First Citizens Bank, we're seeking a skilled Advanced Sales Support Specialist to join our team. This role is an excellent opportunity for individuals who are passionate about providing exceptional customer service and driving sales growth.About the RoleThis position supports the execution of daily sales activities at an advanced level of service ability,...


  • Phoenix, Arizona, United States The Phoenix Philanthropy Group Full time

    About the RoleWe are looking for an experienced Administrative Support Specialist to join our team at The Phoenix Philanthropy Group.This role involves providing high-level administrative support to our President, managing office operations, and coordinating projects and events.The successful candidate will have excellent organizational and communication...


  • Phoenix, Arizona, United States Lakeshore Talent Full time

    We are seeking a highly skilled Administrative Support Specialist to provide high-level administrative support to the CEO of our dynamic, international SaaS company. Based in Phoenix, Arizona, this role offers remote/hybrid flexibility and requires exceptional organizational skills, a proactive attitude, and the ability to thrive in a fast-paced...