Executive Assistant to Managing Director

2 weeks ago


California, United States Evolve Talent Partners Full time
Job Title: Executive Assistant to Managing Director

We are seeking a highly skilled and experienced Executive Assistant to support our Managing Director in driving the success of our Funds team.

The ideal candidate will have a minimum of 5 years of executive-level support experience, with recent experience within the financial services industry, preferably in private equity or venture capital. They will possess excellent verbal and written communication skills, a commitment to customer service and relationship-building, and a strong problem-solving orientation.

The Executive Assistant will be responsible for:

  • Scheduling and maintaining the Managing Director's complex and frequently-changing calendar, ensuring seamless communication and coordination with the team.
  • Coordinating travel arrangements, including flights, hotels, and transportation, and ensuring compliance with the firm's Travel and Expense Policy.
  • Supporting the Managing Director in managing their high-volume email inbox, reviewing and prioritizing incoming emails, and drafting responses as needed.
  • Coordinating logistics for meetings and events, including preparing meeting materials, greeting guests, and ordering meals.
  • Tracking and coordinating AGM meetings, ensuring timely submissions and accurate data entry in the company's CRM.
  • Reconciling expenses on a weekly basis, ensuring complete and on-time submissions by each month-end.
  • Acting as an internal and external extension of the Managing Director, developing exceptional relationships with firm employees and external stakeholders.

The successful candidate will be a dedicated, self-motivated, and proactive team player, with a strong commitment to customer service and relationship-building. They will be able to work beyond the company's normal office hours and be eligible for overtime in addition to base compensation and bonus.


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