Administrative Operations Coordinator

2 weeks ago

Grants Pass, Oregon, United States Ausland Group Full time
Job Overview

Salary: $18 - $24 /hour DOE

Position Title: Office Support Specialist

REPORTING TO: Business Manager

CLASSIFICATION: Non-exempt, Hourly, Full-time

LOCATION: Grants Pass

COMPENSATION: $18 - $24 per hour, DOE

ABOUT AUSLAND GROUP:

With a legacy spanning 75 years, Ausland Group is dedicated to enhancing communities through exceptional commercial design, construction, and development services. Our integrated design-build approach combines architecture and engineering with construction, fostering a collaborative environment focused on delivering outstanding results tailored to local needs.

POSITION SUMMARY:

We are in search of a proactive Office Support Specialist who will significantly contribute to the operational efficiency of our organization. This role is vital in ensuring smooth daily office functions and enhancing team productivity. We value candidates who bring a positive attitude and a strong work ethic.

KEY RESPONSIBILITIES:

Administrative Support:

  • Serve as a welcoming point of contact for employees, clients, and executives, ensuring effective communication and support.
  • Facilitate executive time management by scheduling meetings, documenting discussions, and assisting with various administrative tasks.
  • Support the finance team with vendor documentation, invoice filing, and managing outgoing mail.
  • Organize subcontractor job folders and maintain related documentation.
  • Assist in proposal and bid preparation through editing and document assembly.
  • Help coordinate company events and community outreach activities.

Technology Management:

  • Oversee technology and software usage in collaboration with the People Success team, ensuring effective communication with IT and software vendors.
  • Manage inventory and distribution of electronic devices, including phones and laptops.
  • Supervise the maintenance and procurement of office technology.
  • Track software licenses and ensure compliance with usage policies.

General Office Duties:

  • Handle front desk responsibilities, including phone management and visitor reception.
  • Manage mail and package distribution within the office.
  • Prepare meeting spaces and maintain necessary equipment.
  • Ensure adequate office supplies are stocked and organized.
  • Maintain cleanliness and orderliness of the office environment.
  • Care for office plants and perform additional tasks as needed.

QUALIFICATIONS:

  • Prior experience in office administration is preferred.
  • Experience in software tracking and cost management is a plus.
  • Demonstrated ability to learn new technologies quickly.
  • Self-motivated with a strong initiative to complete tasks efficiently.
  • Ability to adapt to changing priorities and work under pressure.

PHYSICAL REQUIREMENTS:

  • Ability to lift and carry up to 40 lbs occasionally.
  • Prolonged periods of sitting or driving.
  • Proficient typing skills (minimum 50 words per minute).
  • Strong verbal and written communication skills.

EDUCATION:

  • High school diploma or equivalent required.
  • Additional certifications or college coursework in Office or Business Administration preferred.
  • Valid driver's license with a clean driving record.
  • Proficiency in MS Office Suite, including Outlook, Excel, and Word.

AUSLAND'S VISION: To deliver world-class development tailored to local communities.

AUSLAND'S MISSION: To empower clients through comprehensive development services for various infrastructures.

CORE VALUES: We embody Integration, Innovation, Resourcefulness, and Tenacity in our work.

BENEFITS:

  • Competitive salary
  • Health insurance coverage
  • Complimentary life insurance policy
  • 401(k) plan with company matching
  • Paid holidays and time off
  • Support for professional development and memberships
  • Healthy workplace initiatives and gym membership allowances
  • Flexible work arrangements to promote work-life balance

EEO STATEMENT: Ausland is an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace.

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