Administrative Assistant Role

1 month ago


Lexington, Kentucky, United States HDR Full time
Job Summary

HDR is seeking a skilled Administrative Assistant to provide essential support to our office operations. As a key member of our team, you will assist the local quality coordinator and gain valuable experience in the engineering industry.

Key Responsibilities

Some of your key duties will include:

  • Providing administrative support, including phone coverage, meeting scheduling, and expense report processing.
  • Organizing and maintaining reports, documents, and records.
  • Managing office supplies and maintaining inventory levels.
  • Tracking and managing office and project expenses with accurate reporting.
  • Coordinating meeting arrangements, including food orders, welcome guests, manage sign-in/out, and handle parking validations and accounts.
  • Working with building management and facilities as needed.
  • Maintaining overall office cleanliness and organization.
  • Supporting Project Managers with electronic folder management.
  • Supporting Quality Lead when applicable with Data Entry, QC Reporting, and QC Final File storage.
  • Assisting with Quality management System audits during corporate audit cycles.
  • Collaborating with Project Management, Marketing, and accounting teams as needed.
Preferred Qualifications

We are looking for candidates with:

  • An Associate or Bachelor's degree in Business Administration or a related field.
  • Experience with Adobe InDesign, a plus.
  • Knowledge of the A/E industry, desired.
  • Excel proficiency.
  • Preference given to local candidates.
Requirements

To be successful in this role, you will need:

  • A High School diploma or equivalent.
  • Excellent verbal and written communication skills, including grammar, punctuation, proofreading, spelling, and telephone skills.
  • Flexibility and the ability to prioritize and handle multiple tasks and various managers in a fast-paced environment.
  • Self-motivation, organization, and attention to detail.
  • Ability to handle confidential information.
  • Proficiency with MS Office, including Word and Outlook.
  • An attitude and commitment to being an active participant of our employee-owned culture.
About HDR

HDR is our company. We build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust, and connects us closer to the clients and communities we serve.

We are committed to creating an inclusive environment where each of us is welcomed, valued, respected, and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute.



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