Administrative Operations Manager

1 day ago


Chicago, Illinois, United States Northwestern University Full time
Job Overview

This role plays a critical part in the success of Northwestern University's research operations. Reporting to senior administrative leadership, you will provide expert guidance in reviewing and recommending policies and procedures to enhance research and clinical operations.

About the Role
  • We are seeking an experienced professional with 5 years of administrative experience, including budgets, finance, grants, facilities, and human resources.
  • Your expertise will include financial management, budget development, payroll administration, and grant management.
  • You will also oversee facilities, IT services, and regulatory compliance, ensuring seamless operations across various departments.
Responsibilities
  1. Develop and implement annual budgets, allocating fiscal resources effectively.
  2. Manage payroll, purchasing, travel, and entertainment transactions, as well as requesting new chartstrings using NU protocol.
  3. Oversee the creation and monitoring of recharge centers, ensuring prompt payment of invoices and resolving errors.
  4. Routinely review and reconcile actual expenses to budget, approving funds reallocation within budget as necessary.
  5. Negotiate with vendors for purchases and leases, identifying opportunities for cost savings.
  6. Coordinate space assignments, furniture setup, data, phone lines, and renovations, working closely with Facilities Management.
  7. Develop and communicate department safety plans, monitoring research lab compliance and responding to Risk Management reports.
  8. Act as primary contact for student organizations, overseeing annual recruitment and selection processes, and resolving administrative issues.
  9. Supervise staff and provide work direction, coordinating administrative efforts across departments.
What We Offer
  • A competitive salary range of $70,017 to $98,462 per year, commensurate with education, experience, knowledge, skills, and abilities.
  • A comprehensive benefits package, including high-quality health care plans, retirement benefits, tuition discounts, and more.
  • Professional growth and development opportunities, including flexible work arrangements, career development tools, and resources for continuing education.


  • Chicago, Illinois, United States SureStaff LLC Full time

    **Job Summary:**We are seeking an experienced Shipping and Receiving Lead to oversee administrative functions and supervise staff at our Eastside Chicago location. This pivotal role ensures a streamlined and efficient administrative environment, making strong leadership and organizational skills vital for success.This is an office-based position, NOT a...


  • Chicago, Illinois, United States Panasonic Corporation of North America Full time

    About the RoleAs an Administrative Supervisor at Panasonic Corporation of North America, you will play a crucial role in overseeing the coordination, invoicing, procurement, and account receivables of our organization.You will be responsible for driving management responsibilities through the supervision of day-to-day operations of general office...


  • Chicago, Illinois, United States Rush University Medical Center Full time

    Rush University Medical Center is committed to excellence in patient care, education, and research. As an Administrative Assistant 2, you will play a vital role in supporting the operational activities of the Department, providing advanced support in managing administrative details and relieving management of administrative tasks.About the RoleThis position...


  • Chicago, Illinois, United States Northwestern University Full time

    Northwestern University seeks an experienced Administrative Operations Director to oversee the day-to-day operations of our department. As a key member of our team, you will be responsible for managing budgets, finances, grants, facilities, and human resources. Your expertise in administrative management will enable us to provide exceptional support to our...


  • Chicago, Illinois, United States Administrative Resource Options, Inc. Full time

    A successful Senior Office Services Manager is needed at Administrative Resource Options, Inc. to oversee daily operations and manage client relationships.Salary: $85,000 - $105,000 per yearJob Description:Main Responsibilities:Rapport Building: Develop strong relationships with clients to deliver exceptional service and meet contracted service level...


  • Chicago, Illinois, United States Angel Of God Resource Center Full time

    Job OverviewAmbitious and highly organized Administrative Operations Coordinator sought by Angel Of God Resource Center to lead office operations, manage supplies, and maintain a clean environment. The ideal candidate will possess excellent communication skills, prioritization abilities, and experience in non-profit offices.Key Responsibilities:• Oversee...


  • Chicago, Illinois, United States Carolina Therapeutic Services Community Developmen Full time

    Job OverviewCarolina Therapeutic Services Community Developmen is seeking an experienced Front Office Manager to lead the administrative team. This role will oversee the front office operations, ensuring a smooth and efficient experience for clients and staff.Key ResponsibilitiesDevelop and implement administrative systems, procedures, and policiesManage...


  • Chicago, Illinois, United States University of Chicago Full time

    The University of Chicago is hiring an Administrative Services Manager to oversee the coordination of administrative tasks and ensure the smooth operation of our facilities.This role will involve managing budgets, supervising staff, and maintaining relationships with external partners. The successful candidate will have exceptional leadership skills,...


  • Chicago, Illinois, United States Tom James Company Full time

    About Us: The Tom James Company offers a dynamic work environment that prioritizes customer convenience and world-class service. We take pride in meeting the needs of our customers and delivering exceptional results. Our company culture values integrity, teamwork, and innovation, making us an ideal place for professionals who share these values. If you are a...


  • Chicago, Illinois, United States Midwestern Electric, LLC. Full time

    About Midwestern ElectricMidwestern Electric is a leading provider of electrical services in the commercial, industrial, and transportation sectors. We specialize in working directly with customers to provide complete in-house electrical contracting services. In addition, we offer maintenance and installation services for traffic signals, streetlights, and...


  • Chicago, Illinois, United States KYYBA Full time

    We are seeking an experienced Administrative Coordinator to support our Clinical Development & Scientific Innovation and Skincare R&D Function at KYYBA. This role will provide administrative, operations, and systems support to the VP and Head of Clinical Development & Scientific Innovation and Skincare R&D Function.Job DescriptionThe ideal candidate will...


  • Chicago, Illinois, United States DSV AS Full time

    Job Summary: We are seeking an experienced Administrative Assistant for our Plant Management team. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our plant.Responsibilities:Provide administrative support to the Plant Management team, including handling specific control tower tasks,...


  • Chicago, Illinois, United States DePaul University Full time

    Estimated salary: $60,000 - $80,000 per annum.About the RoleThe DePaul University Administrative Operations Coordinator plays a pivotal role in managing daily operations within the senior operations and communications manager's office. This dynamic position is responsible for providing administrative support to full-time/part-time faculty members, staff, and...


  • Chicago, Illinois, United States Carolina Therapeutic Services Community Developmen Full time

    Job Title: Administrative Services ManagerWe are seeking an experienced Administrative Services Manager to join our team at Carolina Therapeutic Services Community Development in Chicago, IL. This is a full-time position that offers a competitive salary and benefits package.About the Role:The successful candidate will be responsible for providing...


  • Chicago, Illinois, United States Illinois Institute of Technology Full time

    Company OverviewIllinois Institute of Technology is a renowned institution dedicated to providing high-quality education and support services. Our team is committed to delivering exceptional student experiences, and we're seeking an Administrative Operations Specialist to join our ranks.


  • Chicago, Illinois, United States Metropolitan Water Reclamation District of Greater Chicago Full time

    Job SummaryThe Metropolitan Water Reclamation District of Greater Chicago seeks a skilled Facilities Administrator to oversee the operation and maintenance of the Main Office Complex physical plant. This role involves supervising district employees and contract personnel, developing and administering contracts, and ensuring adherence to laws and...


  • Chicago, Illinois, United States Addison Group Full time

    **About Us:**Addison Group is a creative design firm that prides itself on innovative designs and collaborative work environments. With an impressive portfolio of projects in hospitality and restaurant design, we offer a unique opportunity to join a dynamic team.**Job Description:**We are seeking an Administrative Manager to support our day-to-day operations...

  • IT Operations Manager

    2 weeks ago


    Chicago, Illinois, United States Planet Technology Full time

    Pursuing a strategic IT manager role at Planet Technology can bring substantial career growth opportunities. As the key player in overseeing IT functions, you will have a direct impact on the company's operations and success.Responsibilities:Technical LeadershipDirectly supervise a D365 Support Analyst and manage cross-functional teams to achieve project...


  • Chicago, Illinois, United States Madison Square Garden Entertainment Full time

    Job Description:We are seeking a highly skilled Building Operations Manager to join our team at Madison Square Garden Entertainment. This is an exciting opportunity to work in a fast-paced environment, overseeing the daily operational and administrative processes of our Chicago Theater and other BOH office and support areas.Key Responsibilities:Manage the...


  • Chicago, Illinois, United States Tad PGS Full time

    Job OverviewTad PGS is seeking an experienced Deputy Director of Operations to join our team in the Chicago, IL area. As a key member of our emergency management team, you will be responsible for supporting the administration of all operational activities, including field operations and emergency operation center (EOC) functions.About the RoleThis is an...