Administrative Services Manager
4 days ago
We are seeking an experienced Administrative Services Manager to join our team at Carolina Therapeutic Services Community Development in Chicago, IL. This is a full-time position that offers a competitive salary and benefits package.
About the Role:The successful candidate will be responsible for providing administrative support to staff, managing front office operations, and ensuring the smooth day-to-day functioning of the office. This includes receiving and distributing mail, scheduling meetings and appointments, maintaining the office condition, and coordinating with IT and facility management vendors.
Key Responsibilities:- Develop and implement administrative systems, procedures, and policies to provide administrative support to staff
- Manage front office operations, including receiving and distributing mail, scheduling meetings and appointments, and maintaining the office condition
- Coordinate with IT and facility management vendors to ensure seamless operations
- Review, verify, and coordinate payment of vendor invoices for timely payment
- Manage contract and price negotiations with office vendors and service providers
- Provide general support to visitors, answer questions, and requests, or seek answers on behalf of visitors
- Liaise with leadership team members regarding office management issues
- Proven experience as an Office Manager, Front Office Manager, Front Office Supervisor, or Administrative Assistant
- Knowledge of office processes and procedures, administrator responsibilities, general office systems
- Proficiency in MS Office (MS Excel, Outlook, Teams, SharePoint, PowerPoint, etc.)
- Hands-on experience with office equipment (e.g., multi-line phone system, fax machines, and printers)
- Familiarity with Outlook email, scheduling tools, like Email Scheduler and Boomerang
- Excellent time management skills and ability to multi-task and prioritize work
- Strong Attention to detail and superb problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- Creative with an ability to suggest improvements
- Culturally responsive, Bi-lingual/multi-lingual a plus
- High School degree; additional qualification as an administrative assistant or office manager certification a plus
$65,000 - $80,000 per year, depending on experience
About Us:Carolina Therapeutic Services Community Development is a nonprofit behavioral health provider dedicated to providing quality services to the Austin Community of Chicago, IL. We offer a dynamic and supportive work environment, opportunities for growth and development, and a comprehensive benefits package.
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