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Administrative Coordinator

2 months ago

Fort Wayne, Indiana, United States Heritage Pointe Communities Full time
Job Summary

Heritage Pointe Communities is seeking a highly organized and compassionate Administrative Assistant to join our team. The Administrative Assistant will play a critical role in ensuring the smooth operation of our community by providing excellent administrative support and customer service to residents, families, and staff.

Key Responsibilities
  • Front Desk Operations: Greet and assist residents, visitors, and staff with a warm and welcoming attitude.
  • Administrative Support: Answer and direct phone calls, manage incoming and outgoing mail, and handle correspondence.
  • Document Management: Maintain and organize resident files, records, and other important documents.
  • Financial Administration: Assist with billing, invoicing, and other financial administrative tasks.
  • Event Coordination: Assist with coordination of events and activities within the community, ensuring all logistics are managed efficiently.
  • Office Management: Order and manage office supplies and ensure the office environment is clean and organized.
  • Additional Duties: Perform other administrative duties as assigned to support the overall operation of the community.
Qualifications
  • Education: High school diploma or equivalent.
  • Experience: Proven experience as an administrative assistant, office admin assistant, or in another relevant administrative role.
  • Skills: Proficient in Microsoft Office Suite and Google products. Excellent written and verbal communication skills. Strong organizational skills with the ability to multi-task and prioritize work.
  • Personal Qualities: Compassionate and patient demeanor, with a genuine interest in working with the elderly. Ability to maintain confidentiality and handle sensitive information with discretion.
Benefits
  • Competitive Compensation: Competitive salary and benefits package.
  • Supportive Work Environment: Supportive and collaborative work environment.
  • Professional Development: Opportunities for professional growth and development.