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Senior Executive Coordinator

2 months ago

Mill Valley, California, United States Kain Colasanto, LLC Full time

The Senior Executive Coordinator plays a crucial role in delivering top-tier administrative assistance to a high-ranking executive within Kain Colasanto, LLC. This position entails managing the executive's calendar, travel logistics, and expense reports. The ideal candidate is exceptionally organized, practical, and adept at juggling multiple tasks without becoming overwhelmed. Furthermore, the Senior Executive Coordinator is skilled in engaging with various levels of internal management, staff, and external stakeholders in a dynamic work environment. This role is entrusted with safeguarding sensitive corporate information and serves as the primary point of contact for both internal and external communications, operating independently with minimal oversight.

Key Responsibilities

  • Oversee calendar scheduling for executives
  • Facilitate communication with clients and stakeholders
  • Assist executives in meeting preparation
  • Manage email correspondence and document requests on behalf of executives
  • Prepare presentations, meeting notes, and official documents for executives
  • Coordinate travel arrangements efficiently

Required Qualifications

  • Bachelor's degree or equivalent professional experience
  • Proficient in the Microsoft Office suite
  • Familiarity with Salesforce CRM
  • Experience in managing diverse priorities, administrative tasks, and logistical coordination
  • Highly organized, detail-oriented, and capable of multitasking with excellent follow-up abilities
  • Strong written and verbal communication skills
  • A minimum of 2 years of experience in an administrative role