Administrative Assistant

5 days ago


Los Angeles, California, United States Charles R. Drew University of Med & Sc Full time
Job Description

Charles R. Drew University of Medicine and Science is seeking an Administrative Assistant to provide comprehensive support to Principal Investigators involved in UCLA-CDU CFAR activities and research projects.

The successful candidate will be responsible for managing daily operations, financial activities, human resources coordination, and student engagement, ensuring that all project goals and objectives are met.

Key Responsibilities:

  • Provide administrative support to Principal Investigators and research staff, including meeting and event planning, communication with university departments, and external organizations.
  • Monitor grant funds and ensure compliance with CDU fiscal policies, coordinating with the CDU Office of Sponsored Programs for new funding requirements.
  • Handle purchasing and payment processing, including reimbursements, travel requests, and contractor payments.
  • Coordinate administrative tasks such as timecard submission for payroll and paperwork completion.
  • Oversee student volunteer and internship placements, ensuring all necessary paperwork is completed.
  • Assist with the development and submission of grant proposals and reports, ensuring compliance with funding and university requirements.
  • Support research dissemination efforts, including manuscript and abstract submissions, and maintain an electronic reference library.

Requirements:

  • Bachelor's degree in a related field required.
  • Minimum of five years of office or program management experience required.
  • Experience with grant proposal submission processes and managing research grants preferred.

Working at Charles R. Drew University of Medicine and Science:

As a health professions institution of higher education, Charles R. Drew University of Medicine and Science seeks to protect the health and safety of the University community. As a condition of enrollment and employment, students, faculty, and staff must comply with the current CDU COVID-19 requirements as described on the CDU COVID-19 webpage.

Charles R. Drew University of Medicine and Science is committed to Equal Employment Opportunity and considers qualified applicants without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability, or covered veteran status.


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