Corporate Executive Support Specialist

2 weeks ago

New York, New York, United States Hearst Full time
Job Overview

Hearst, a prominent global media and information services organization, is seeking a proficient Executive Assistant to provide vital support to two essential departments that underpin the company's operations. The Corporate Human Resources division offers HR assistance to over 500 personnel within the corporate office, focusing on talent acquisition, development, and ongoing employee support. Meanwhile, the People Systems & Operations division delivers HR technology and services to Hearst's extensive workforce across various business units. Together, these departments are integral to numerous initiatives impacting every Hearst business.

The Executive Assistant will be responsible for daily administrative support to the Vice President of HCM & Corporate Human Resources, the Vice President of Infrastructure & HCM Operations, and the Vice President of Human Resources, while also assisting the broader teams. This role will engage in various projects and initiatives, some of which will have significant visibility across multiple business sectors, as well as contribute to the recruiting efforts of the Corporate HR team. The ideal candidate will possess the necessary skills and meticulous attention to detail to effectively support senior executives, coupled with the drive to exceed the basic expectations of the role. Comfort in both scheduling meetings and creating presentations is essential. This position will report directly to the Vice President of HCM & Corporate Human Resources.

Key Responsibilities:
  • Deliver administrative assistance to the Vice Presidents of HCM & Corporate Human Resources, Infrastructure & HCM Operations, and Human Resources, including managing calendars, handling expenses, arranging travel, answering calls, and addressing general inquiries.
  • Compose various documents, such as project outlines, meeting notes, and summaries, while maintaining an organized document management system.
  • Prepare presentations on diverse topics as directed, ensuring each section is published, formatted correctly, and proofread for accuracy.
  • Generate backup and supporting materials in Word, Excel, and other formats for presentations and meetings.
  • Review various legal documents at the request of the Vice President of HCM & Corporate Human Resources.
  • Maintain a comprehensive team calendar that tracks time off requests, birthdays, and anniversaries.
  • Oversee the annual Corporate Human Resources and Learning Management System (LMS) calendars, ensuring all planned activities are updated and communicated to key stakeholders.
  • Organize quarterly team development and social events, collaborating with internal and external parties to create agendas, manage logistics, prepare materials, and provide meeting support.
  • Engage with the Corporate Change Agent community to promote and facilitate community outreach and employee giving initiatives, fostering collaboration and inclusivity.
  • Collaborate with the Corporate HR team to produce a monthly newsletter, including content curation and research on relevant topics.
  • Assist with the recruiting efforts of the Corporate HR team by coordinating and scheduling interviews and maintaining a master calendar.
  • Work with Real Estate & Facilities to manage floor plans and seating arrangements for the Corporate Human Resources and HCM Operations teams.
  • Order and replenish office supplies as needed.
  • Support other special projects and assignments as required.
Qualifications:
  • A minimum of three years of relevant experience providing administrative support to senior executives.
  • A Bachelor's degree is preferred.
  • Proficient in Microsoft Office applications, including Excel, Outlook, PowerPoint, and Visio.
  • Strong presentation skills, particularly in PowerPoint slide design and drafting speaker notes suitable for executive use.
  • Extensive experience with Adobe Acrobat applications.
  • Familiarity with HR systems and expense management systems is preferred.
  • Ability to proofread various documents, including legal materials, with confidentiality and discretion.
  • Exceptional attention to detail, adaptability in prioritizing tasks, and experience in fast-paced environments.
  • Capacity to collaborate across departments and functions to coordinate meetings, events, and complete various projects.
  • Ability to maintain confidentiality and discretion due to the sensitive nature of the work and teams supported.
About Hearst

Hearst is one of the largest global, diversified information, services, and media companies.

With a legacy of innovation spanning over a century, Hearst is committed to integrity and a culture of care, with a mission to inform audiences and enhance lives. The company's diverse portfolio encompasses global financial services, healthcare information, transportation solutions, cable television networks, daily and weekly newspapers, digital services, and a vast array of magazines worldwide.

Hearst is dedicated to advancing healthcare solutions, delivering vital analysis and software to the financial services sector, providing impactful journalism, and inspiring audiences through sports and entertainment programming. With a focus on quality in its products and services, Hearst is committed to serving the communities in which it operates, both civically and philanthropically.

Hearst is an Equal Employment Opportunity employer, committed to a diverse and inclusive workforce.

  • Executive Support Specialist

    5 days ago

    New York, New York, United States Indotronix International Corporation Full time

    Job DescriptionIndotronix International Corporation is seeking a highly skilled and experienced Executive Support Specialist to provide administrative support to the Marketing Department.Key Responsibilities:Provide administrative support to senior executives, including scheduling, meeting requests, and calendar management.Manage travel arrangements, expense...

  • Executive Support Specialist

    2 weeks ago

    New York, New York, United States Dexian Full time

    Job SummaryDexian is seeking a highly skilled and experienced Executive Support Specialist to join our team. As an Executive Support Specialist, you will provide administrative support to our Managing Directors, ensuring the smooth operation of our organization.Key ResponsibilitiesManage complex calendars for 5 Managing Directors, coordinating meetings,...

  • Executive Support Specialist

    2 weeks ago

    New York, New York, United States Synergy Interactive Full time

    Executive Support SpecialistWe are seeking a highly skilled and organized Executive Support Specialist to support a senior leader in a notable financial company in the NYC area. This is a contract role that requires a high level of discretion and professionalism.Key Responsibilities:Calendar ManagementCreate and manage complex calendars, including scheduling...

  • Executive Support Specialist

    7 days ago

    New York, New York, United States Pyramid Consulting Group, LLC Full time

    Job SummaryWe are seeking a highly skilled and organized Executive Support Specialist to join our team at Pyramid Consulting Group, LLC. As an Administrative Assistant to the Creative Director, you will provide exceptional support to our senior leadership team, ensuring seamless day-to-day operations and contributing to the success of our prestige beauty...

  • Corporate Banking Specialist

    7 days ago

    New York, New York, United States Hispanic Technology Executive Council Full time

    About the Role:The Strategic Relationship Manager is a key professional who closely follows the latest trends in the field of corporate banking and adapts them for application within the business. This role requires a small number of people within the business to provide the same level of expertise. Excellent communication skills are required to negotiate...

  • Senior Executive Support Specialist

    2 weeks ago

    New York, New York, United States Dexian Full time

    An effective Senior Executive Support Specialist embodies organization, meticulousness, a commitment to quality, and the adaptability required in a fast-paced, deadline-driven corporate environment. In this position, you will collaborate efficiently within a team, represent the executive with professionalism and insight, and ensure the delivery of impeccable...

  • Executive Support Specialist

    1 week ago

    New York, New York, United States Hearst Full time

    Job Overview Hearst, a prominent global media and information services organization, is seeking a skilled Executive Assistant to provide vital support to two essential departments within the company. The Corporate Human Resources team is dedicated to delivering HR services to over 500 employees at the corporate level, focusing on aspects such as talent...

  • Corporate Trust Specialist

    1 week ago

    New York, New York, United States Experis Full time

    Position Overview:Experis is collaborating with a prominent Financial Services firm to identify a skilled Corporate Trust Specialist to support their operations.Role Details:As a Corporate Trust Specialist, you will be integral to the management and execution of Corporate Agency & Trust transactions.Location:Hybrid model with onsite requirements.Contract...

  • Executive Administrative Assistant

    7 days ago

    New York, New York, United States Dexian Full time

    Job SummaryDexian is seeking a highly skilled and experienced Executive Administrative Assistant to support our senior management team. As a key member of our team, you will be responsible for providing administrative support to our Managing Directors, ensuring the smooth operation of our organization.Key ResponsibilitiesManage complex calendars for senior...

  • Executive Administrative Assistant

    4 days ago

    New York, New York, United States Dexian Full time

    Job SummaryDexian is seeking a highly skilled and experienced Executive Administrative Assistant to support our senior management team. As a key member of our team, you will be responsible for providing administrative support to our Managing Directors, ensuring the smooth operation of our business.Key ResponsibilitiesManage complex calendars for senior...

  • Executive Administrative Assistant

    15 hours ago

    New York, New York, United States Dexian Full time

    Job SummaryDexian is seeking a highly skilled and experienced Executive Administrative Assistant to support our senior management team. As a key member of our team, you will be responsible for providing administrative support to our Managing Directors, ensuring the smooth operation of our organization.Key ResponsibilitiesManage complex calendars for senior...

  • Executive Administrative Assistant

    1 week ago

    New York, New York, United States Dexian - DISYS Full time

    Job SummaryDexian - DISYS is seeking a highly skilled and experienced Executive Administrative Assistant to join our team. As a key member of our organization, you will provide administrative support to our Managing Directors and teams, ensuring seamless day-to-day operations and exceptional customer service.Key ResponsibilitiesManage complex calendars for 5...

  • Corporate Trust Specialist

    2 weeks ago

    New York, New York, United States Mitchell Martin Inc. Full time

    Position Title: Corporate Trust SpecialistLocation: New York City, NYEmployment Type: Contract (W2 or Independent Contractor)Work Arrangement: HybridThis role involves supporting the execution and management of both new and ongoing transactions within the corporate trust sector.Key Responsibilities:Assist in the establishment and oversight of Corporate...

  • Executive Administrative Assistant

    1 week ago

    New York, New York, United States Dexian - DISYS Full time

    Job SummaryDexian - DISYS is seeking a highly skilled and experienced Executive Administrative Assistant to join our team. As a key member of our organization, you will provide administrative support to our Managing Directors and teams, ensuring seamless day-to-day operations and exceptional customer service.Key ResponsibilitiesManage complex calendars for 5...

  • Senior Executive Support Specialist

    2 weeks ago

    New York, New York, United States Ava Labs Full time

    Position OverviewApplicant Privacy NoticeAre you interested in becoming part of a leading blockchain development organization? Ava Labs is at the forefront of creating high-performance solutions for Web3, spearheaded by advancements on Avalanche. Founded by a team of Cornell computer scientists in collaboration with Wall Street experts and early Web3...

  • Bilingual IT Support Specialist

    1 week ago

    New York, New York, United States Corporate Solutions Tech Full time

    Job SummaryCorporate Solutions Tech is seeking a highly skilled Bilingual IT Help Desk Engineer to join our team. As a key member of our technical support team, you will be responsible for providing top-notch support to our clients.Key Responsibilities:Provide day-to-day technical support for PC and mobile-related issues, including troubleshooting and...

  • Senior Executive Support Specialist

    1 week ago

    New York, New York, United States Dexian - DISYS Full time

    An effective Senior Executive Support Specialist embodies organization, meticulousness, a commitment to quality, and the adaptability to thrive in a fast-paced, deadline-driven environment. In this capacity, you will collaborate seamlessly within a team, represent the executive with professionalism and insight, and ensure impeccable work quality. Your daily...

  • Executive Support Specialist

    2 weeks ago

    New York, New York, United States Tandym Group Full time

    Position Overview:We are seeking a dedicated and skilled Executive Administrative Assistant to provide comprehensive support to our executive team.Key Responsibilities:Develop and deliver polished reports, correspondence, and presentations utilizing Excel, Word, and VISIO for senior executives.Prepare essential materials for meetings, including Board of...

  • Bilingual IT Support Specialist

    2 weeks ago

    New York, New York, United States Corporate Solutions Tech Full time

    Job SummaryCorporate Solutions Tech is seeking a highly skilled Bilingual IT Help Desk Engineer to join our team. As a key member of our technical support team, you will be responsible for providing expert-level technical assistance to our clients.Key Responsibilities:Provide day-to-day technical support for PC and mobile-related issues, including...

  • Executive Support Specialist

    15 hours ago

    New York, New York, United States Glocap Full time

    About the Role:Glocap is seeking an experienced Executive Support Specialist to join their team. As an Executive Support Specialist, you will provide administrative support to a team of investment professionals, including managing calendars, anticipating needs, and submitting and reconciling expenses reports.Key Responsibilities:Support a team of investment...