Senior Executive Support Specialist

2 weeks ago

New York, New York, United States Dexian Full time

An effective Senior Executive Support Specialist embodies organization, meticulousness, a commitment to quality, and the adaptability required in a fast-paced, deadline-driven corporate environment. In this position, you will collaborate efficiently within a team, represent the executive with professionalism and insight, and ensure the delivery of impeccable work results. Your daily responsibilities will involve engaging with various high-level internal stakeholders across different business sectors. You will need to modify procedures, processes, and strategies to fulfill assignments in alignment with departmental objectives.

KEY RESPONSIBILITIES

· Oversee intricate and comprehensive calendars for multiple executives.

· Evaluate incoming calls and assess their priority level, exercising discretion in sharing information.

· Manage the organization and logistics of both internal and external meetings.

· Coordinate and arrange complex domestic and international travel itineraries.

· Organize all facets of offsite conferences and external events, including catering and transportation arrangements.

· Process invoices and travel & expense claims for team members, ensuring adherence to policies and timely processing. Serve as a subject matter expert on relevant policies and procedures.

· Collaborate effectively with the administrative support team, fostering a positive partnership to ensure seamless support.

REQUIRED QUALIFICATIONS

· Minimum of 5 years of experience in Executive Administrative roles within Financial Services, Banking, or large corporate settings.

· Proven experience supporting executives at the Managing Director level or higher.

· Demonstrated experience managing calendars for senior executives and teams.

· Familiarity with Concur for Travel & Expense Management (executives often incur a high volume of client-related expenses).

· Proficient in Microsoft Office Suite (Outlook, Teams) and Zoom for coordinating internal meetings.

· Exceptional telephone etiquette and ability to juggle competing priorities, particularly in calendar management.

· Discretion and sound judgment in handling confidential matters, with a track record of interacting with senior management.

· Strong interpersonal, written, and verbal communication skills.

· A college degree is advantageous.

Dexian is a prominent provider of staffing, IT, and workforce solutions, employing over 12,000 individuals across 70 locations globally. As one of the largest IT staffing firms and the second-largest minority-owned staffing company in the United States, Dexian was established in 2023 through the merger of DISYS and Signature Consultants. By integrating the best aspects of its foundational companies, Dexian's platform connects talent, technology, and organizations to deliver transformative results that empower everyone to achieve their aspirations and objectives.

Dexian's portfolio includes Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development, and Dexian IT Solutions. Visit our website to learn more.

Dexian is an Equal Opportunity Employer, committed to recruiting and hiring qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

  • Senior Executive Support Specialist

    2 weeks ago

    New York, New York, United States Ava Labs Full time

    Position OverviewApplicant Privacy NoticeAre you interested in becoming part of a leading blockchain development organization? Ava Labs is at the forefront of creating high-performance solutions for Web3, spearheaded by advancements on Avalanche. Founded by a team of Cornell computer scientists in collaboration with Wall Street experts and early Web3...

  • Senior Executive Support Specialist

    1 week ago

    New York, New York, United States Dexian - DISYS Full time

    An effective Senior Executive Support Specialist embodies organization, meticulousness, a commitment to quality, and the adaptability to thrive in a fast-paced, deadline-driven environment. In this capacity, you will collaborate seamlessly within a team, represent the executive with professionalism and insight, and ensure impeccable work quality. Your daily...

  • Senior Executive Support Specialist

    2 weeks ago

    New York, New York, United States NBCUniversal Full time

    Job Overview Purpose of the Role NBCUniversal is in search of a Senior Executive Support Specialist to provide comprehensive assistance to Senior Executives within the Ad Sales division. Key Responsibilities Manage and prioritize communications, including meetings, phone calls, and emails, utilizing independent judgment to identify urgent matters. ...

  • Executive Support Specialist

    2 weeks ago

    New York, New York, United States Synergy Interactive Full time

    Executive Support SpecialistWe are seeking a highly skilled and organized Executive Support Specialist to support a senior leader in a notable financial company in the NYC area. This is a contract role that requires a high level of discretion and professionalism.Key Responsibilities:Calendar ManagementCreate and manage complex calendars, including scheduling...

  • Executive Support Specialist

    1 week ago

    New York, New York, United States iCapital Full time

    Job OverviewiCapital is a leading financial technology platform that powers the world's alternative investment marketplace. Our innovative platform has transformed the way advisors, wealth management firms, asset managers, and banks evaluate and recommend bespoke public and private market strategies for their high-net-worth clients.We are seeking an...

  • Executive Support Specialist

    7 hours ago

    New York, New York, United States Solomon Page Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Executive Support Specialist to join our C-suite team at a prestigious global holding firm in NYC. This role offers direct interaction with senior management and high-profile clients, and involves coordinating high-profile meetings and events, managing daily schedules, and planning family...

  • Senior IT Support Specialist for Executive Services

    2 weeks ago

    New York, New York, United States NavitsPartners Full time

    Job OverviewPosition: IT White Glove Support SpecialistCompany: NavitsPartnersRole Summary: We are seeking a skilled IT White Glove Support Specialist to provide top-tier technical assistance to our executive team. The successful candidate will possess a robust technical foundation, exceptional customer service abilities, and a proactive approach to...

  • Executive Support Specialist

    4 days ago

    New York, New York, United States Indotronix International Corporation Full time

    Job DescriptionIndotronix International Corporation is seeking a highly skilled and experienced Executive Support Specialist to provide administrative support to the Marketing Department.Key Responsibilities:Provide administrative support to senior executives, including scheduling, meeting requests, and calendar management.Manage travel arrangements, expense...

  • Senior Executive Support Specialist

    1 week ago

    New York, New York, United States Solomon Page Full time

    Overview:Our client, a prestigious global investment firm, is seeking a highly skilled Executive Assistant to provide comprehensive support to a dynamic team of Senior Executives, Managing Directors, and Senior Vice Presidents. This position is ideal for candidates with a proven track record of supporting multiple high-level executives, demonstrating the...

  • Senior Executive Support Specialist

    2 weeks ago

    New York, New York, United States Solomon Page Full time

    Overview:Our client, a prominent global investment firm, is seeking a dedicated Executive Assistant to provide comprehensive support to a dynamic team comprising Senior Executives, Managing Directors, and Senior Vice Presidents. This role is ideal for individuals who have experience in supporting multiple high-level professionals and possess the ability to...

  • Senior Executive Support Specialist

    2 weeks ago

    New York, New York, United States Northbound Search Full time

    Position OverviewWe are seeking a highly skilled Executive Assistant to provide comprehensive support to a team of senior leaders within a prominent investment firm. The successful candidate will exhibit outstanding communication abilities, effectively manage competing priorities, and adopt a proactive stance in addressing challenges. This position demands a...

  • Executive Support Specialist

    9 hours ago

    New York, New York, United States Creative Financial Staffing Full time

    About the OrganizationCreative Financial Staffing is a well-established staffing agency with a strong reputation for providing top-notch administrative support to businesses in the financial industry.Job SummaryWe are seeking an experienced Executive Support Specialist to join our team. The successful candidate will provide administrative support to our...

  • Senior Executive Support Specialist

    2 weeks ago

    New York, New York, United States Ghost Full time

    Job OverviewGhost is a dynamic private marketplace focused on enhancing distribution for premier brands across various sectors, including streetwear, apparel, footwear, beauty, and home goods. Our platform empowers sellers to optimize their inventory lifecycle by providing transparency, data insights, and access to a network of qualified buyers. Supported by...

  • Executive Support Specialist

    7 days ago

    New York, New York, United States Pyramid Consulting Group, LLC Full time

    Job SummaryWe are seeking a highly skilled and organized Executive Support Specialist to join our team at Pyramid Consulting Group, LLC. As an Administrative Assistant to the Creative Director, you will provide exceptional support to our senior leadership team, ensuring seamless day-to-day operations and contributing to the success of our prestige beauty...

  • Facilities Support Specialist

    1 week ago

    New York, New York, United States Atria Senior Living Full time

    Exciting Role as a Facilities Support Specialist at Atria Senior LivingKey Responsibilities: Deliver comprehensive cleaning services for office spaces, communal areas, and resident amenities, ensuring a secure, tidy, and visually appealing environment. Execute floor maintenance tasks for various surfaces, including vacuuming, polishing, stripping, and more....

  • Senior Executive Support Specialist

    1 week ago

    New York, New York, United States NBCUniversal Full time

    Job Overview Purpose of the Role NBCUniversal is in search of an Executive Operations Assistant to provide comprehensive support to Senior Executives within the Ad Sales division. Key Responsibilities Manage and prioritize communications, including meetings, phone calls, and emails, using independent judgment to identify urgent matters. Organize and...

  • Senior Executive Support Specialist

    2 weeks ago

    New York, New York, United States NBCUniversal Full time

    Job Overview Purpose of the Role NBCUniversal is in search of an Executive Operations Assistant to provide comprehensive support to Senior Executives within the Ad Sales division. Key Responsibilities Manage and prioritize communications, including meetings, phone calls, and emails, utilizing independent judgment to identify those requiring immediate...

  • Senior Executive Support Specialist

    2 weeks ago

    New York, New York, United States Collabera Full time

    Job OverviewCompensation: $40-$50 per hourContract Duration: 7 months with potential for full-time employment or extensionWork Location: New York CityKey Responsibilities:Provides direct assistance to two senior managers while offering additional support to their respective teams.Oversees the daily scheduling and calendar management for senior...

  • Executive Support Specialist

    1 week ago

    New York, New York, United States Energy Impact Partners Full time

    Senior Executive Assistant, Chief Executive OfficeEnergy Impact Partners, a leading global investment platform, is seeking a highly skilled Senior Executive Assistant to provide top-notch support to the CEO and senior leadership team. With a focus on driving the transition to a sustainable energy future, EIP collaborates with innovative entrepreneurs and...

  • Administrative Executive Support Specialist

    2 weeks ago

    New York, New York, United States Insight Global Full time

    Position OverviewInsight Global is looking for an Administrative Executive Support Specialist to provide essential support to a dynamic and expanding venture capital firm.Key ResponsibilitiesThis position involves working closely with a diverse team, including senior management and various team members. The successful candidate will:Collaborate effectively...