Part-Time Documentation Coordinator

2 weeks ago


Boston, Massachusetts, United States Beacon Hill Full time
Job Summary

We are seeking a highly organized and detail-oriented Part-Time Documentation Specialist to join our team at Beacon Hill. As a key member of our documentation team, you will be responsible for maintaining the document control management process, processing and scanning documents, and ensuring accurate tracking and retrieval of documents.

Responsibilities:
  • Maintain the document control management process in accordance with policies, procedures, and work instructions.
  • Process, scan, file, track, retrieve, control, and distribute documents, as well as perform data entry and posting into electronic document management systems.
  • Serve as site administrator and manage access to software as directed.
  • Assist in training on document control systems, processes, and document management software.
  • Maintain document control, database management, track activities, and team communication.
  • Act as liaison with relevant work groups and clinical areas, developing linkages between these areas and other divisions for database content.
  • Input information into computer databases and spreadsheets, monitor data validity, and compile, print, and distribute periodic reports as needed.
  • Evaluate, recommend, and implement changes or upgrades in systems as appropriate.
Requirements:
  • Ability to effectively coordinate the activities of employees within assigned unit/department.
  • Effective communication and conflict resolution skills.
  • Proficiency in MS Office Professional, including MS Outlook, MS Word, MS Excel, Adobe Acrobat Professional, scanning and imaging applications, web collaboration systems, and database applications.
  • Bachelor's degree required.


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