Financial Transaction Coordinator

4 weeks ago

Saint Paul, Minnesota, United States Vomela Specialty Company Full time
Job Description

At Vomela Specialty Company, we value our employees as our greatest asset. As a full-service visual communications company, we seek creative and intellectual thinkers to collaborate with our customers in creating compelling brand solutions and fostering meaningful connections. While you focus on developing innovative solutions for global and local brands, we will support you in building a fulfilling career.

Key Responsibilities:

  • Support the Vomela Corporate finance function by providing direct transactional support for customer invoicing, reviewing inputs for accuracy, and communicating invoice documents to customers via their preferred remittance methods.
  • Provide assistance to a network of Vomela specialty company locations as designated, focusing on customer billing tasks.
  • Offer support and data entry for customers requiring portal AP submission.

Responsibilities (continued):

  • Perform due diligence on all invoices prior to completion, ensuring accurate amounts, customer details, and PO validations.
  • Review job costs for a preliminary gross margin at point of delivery, identifying areas of concern and initiating conversations with relevant individuals.
  • Process credit memos in accordance with company approval and documentation policies.
  • Collaborate with other Vomela staff to ensure timely and accurate invoicing of jobs, meeting customer specifications.
  • Support Accounts Payable efforts by administering vendor records, including new vendor setup, managing insurance requirements, and other AP administrative tasks as needed.
  • Work with the GL team to administer and document customer sales tax exemptions, occasionally contacting customers for correct form submissions.

Requirements:

  • Associate's degree in Accounting or Finance, or equivalent experience.
  • Two years of experience in billing preferred.
  • Intermediate experience in Microsoft Office Suite.
  • Ability to use third-party software (Portals).
  • High attention to detail and ability to work independently.
  • Ability to use logic and reasoning to identify alternative solutions and approaches for problem-solving and decision-making.
  • Time management skills with the ability to manage multiple priorities and meet deadlines.
  • Effective verbal and written communication skills and interpersonal skills.
  • Self-motivated, results-oriented, proactive, and high level of integrity.
  • Team player with ability to communicate at all levels in the organization.
  • Intermediate to Advanced experience in an ERP system.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

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