Assistant Director for Academic Affairs

2 days ago

Austin, Texas, United States University of Texas at Austin Full time
Job Summary

We are seeking a highly skilled and experienced professional to serve as the Assistant Director for Academic Affairs in the College of Liberal Arts at the University of Texas at Austin. This is a key leadership role that will provide high-level support to the Associate Dean for Academic and Faculty Affairs and will be responsible for coordinating various administrative matters with a university-wide scope.

Key Responsibilities
  • Coordinate with the College's Finance, HR, Graduate Studies, Research Affairs, and Academic Affairs teams to facilitate the annual Soft Money Budget allocation process and the related special funding request (SFR) process.
  • Provide high-level professional support for duties falling under the portfolio of the Associate Dean for Academic and Faculty Affairs.
  • Represent the Dean's Office by providing clear and effective communication to College of Liberal Arts chairs, directors, faculty, and staff, the Provost's Office, the President's Office, and other colleges.
  • Support the Associate Dean as the senior staff contact, providing administrative support, guidance, and expertise, as needed, for various COLA Academic Affairs committees.
  • Review, update, and craft various COLA faculty or academic affairs policies, as policy needs arise.
  • Provide administrative support to the Dean and Associate Dean for the annual faculty hiring cycle.
  • Other related functions as assigned.
Requirements
  • Bachelor's degree.
  • Minimum of seven years of experience working at UT Austin with thorough knowledge of university policies and procedures.
  • Three or more years of experience in a supervisory position.
  • Excellent interpersonal skills and highly competent in communicating, both verbally and written, with a variety of audiences.
  • Demonstrated record of professionalism, including appropriate handling of confidential and/or sensitive information.
  • Demonstrated success in process improvement and implementing solutions, while ensuring the integrity of procedure, records, and internal controls.
  • Ability to work as a team member.
  • Strong organizational and problem-solving skills, and ability to adapt to change, and execute overlapping projects successfully.
  • Demonstrated ability to think critically and strategically and to solve problems, effectively.
  • Demonstrated data analytics experience, including successful data collection, records maintenance, and reporting.
Preferred Qualifications
  • More than seven years of experience working at UT Austin.
  • Professional experience working with faculty.
  • Demonstrated ability to work effectively as a member in a team-oriented environment.
  • University experience supporting a senior faculty administrative leader.
  • University experience administering multiple faculty programs.
  • Demonstrated ability to analyze, interpret, and communicate complex policies and program rules.
  • Experience designing administrative procedures.
  • Familiarity with Workday, Tableau, and other university information systems.
Working Conditions
  • Typical office environment.
  • Repetitive use of keyboard at a workstation.
  • May require additional work hours during peak periods.

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