Administrative Services Coordinator

13 hours ago


Chicago, Illinois, United States Carolina Therapeutic Services Full time
Job Summary

We are seeking an experienced Administrative Services Coordinator to join our team at Carolina Therapeutic Services. The successful candidate will be responsible for providing administrative support to our office operations, ensuring the smooth day-to-day functioning of our business.

Key Responsibilities
  • Provide administrative support to the office team, including receiving and distributing mail, scheduling meetings and appointments, and maintaining the front desk space.
  • Collaborate with the Program Manager and Clinical Director to organize office operations and procedures.
  • Coordinate with the IT department on all office equipment and ensure that all items are invoiced and paid on time.
  • Manage contract and price negotiations with office vendors and service providers.
  • Provide general support to visitors and provide information by answering questions and requests.
  • Address leadership team member's queries regarding office management issues.
  • Liaise with facility management vendors, including cleaning, catering, and security services.
  • Plan in-house or off-site activities, such as parties, celebrations, and conferences.
  • Answer office phones and direct calls to appropriate personnel.
  • Maintain sign-in sheets of staff and visitors and take temperature per COVID regulations.
  • Provide oversight and communication with third-party vendors in relation to the office.
  • Maintain all safety standards required through CARF and state guidelines.
  • Ensure operation of equipment by completing preventive maintenance requirements and calling for repairs.
  • Maintain supplies inventory by checking stock to determine inventory level and anticipating needed supplies.
  • Complete operational requirements by scheduling and assisting with administrative projects and expediting work results.
  • Contribute to team effort by accomplishing related results as needed.
  • Maintain all trackers and create monthly reports for leadership team.


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