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Bid Management Administrative Coordinator
2 months ago
Salary: $60,000
We are seeking a meticulous and organized Administrative Coordinator to support our bid management operations. This role is integral to the proposal process, combining administrative tasks with essential bid management duties. Ideal candidates will possess a strong attention to detail and a proactive work ethic.
Key Responsibilities
- Generate proposal identifiers to establish digital filing systems and organize RFPs according to company protocols.
- File bid documentation, including drawings and sketches, in designated folders.
- Draft proposals and change orders promptly.
- Manage incoming bids through communication channels and direct them to the estimating team.
- Assist estimators by scheduling site visits as requested and coordinating necessary arrangements.
- Respond to inquiries via phone and email with professionalism and efficiency.
- Demonstrate the ability to handle multiple tasks while adhering to deadlines.
- Exhibit strong customer service capabilities.
Qualifications
- Exceptional written and verbal communication skills.
- Proficient in Microsoft Office Suite, particularly Excel and Word.
- Strong attention to detail.
- Ability to independently manage responsibilities with minimal supervision.
- Excellent organizational and time management skills.
- Effective communication and organizational abilities.
Work Environment
This role is situated in a professional office atmosphere, requiring regular interaction with clients and a blend of remote and in-office work. Standard office equipment will be utilized.
Physical Requirements
The physical demands outlined here are representative of those that must be met by an employee to effectively perform the essential functions of this position. Duties may involve maintaining a stationary position, moving between locations, and frequent use of computers and office machinery. Occasionally, the role may require lifting items weighing approximately 25 pounds and working in various weather conditions.
Position Type
This is a full-time, in-person role.
Travel Requirements
Minimal local travel may be necessary for this position.
Please note that this job description is not intended to be an exhaustive list of all responsibilities, duties, or activities required of the employee for this position. Responsibilities may change at any time, with or without notice.
